Executive Assistant

Company Description

Ivy Hospitality, founded on a passion for multigenerational hoteliering, honors the legacy of family-owned hotels. By collaborating with second and third-generation hoteliers, Ivy Hospitality specializes in providing exceptional hotel management services. The company focuses on fostering sustainable success through consistent care, in-depth insights, and hands-on partnerships. Ivy Hospitality is dedicated to helping hotels thrive while maintaining their unique heritage.

Position : Executive Assistant

Reports To : CEO

Position Summary :

The Executive Assistant to the CEO plays a pivotal role in supporting a leader driving a fast-growing hospitality organization. This is a high-trust, high-impact position for someone who thrives on keeping a senior executive focused, prepared, and able to lead at the highest level. The role blends high-level administrative excellence with strategic awareness, ensuring the CEO's priorities, relationships, and commitments are executed seamlessly in a fast-paced environment.

Manage access to the CEO's time, making thoughtful decisions about priorities, reviewing requests, and ensuring alignment with organizational objectives

Orchestrate complex schedules, meetings, and engagements to maximize the CEO's focus on high-impact initiatives

Maintain clear, consistent communication between the CEO, the leadership team, and key stakeholders, ensuring follow-through on commitments

Prepare executive-ready materials including briefings, presentations, and correspondence that reflect the CEO's voice and the company's brand

Anticipate information and resource needs for meetings, ensuring the CEO is fully prepared to make informed decisions

Track and follow through on CEO commitments, ensuring deliverables from internal and external parties are met on time

Coordinate complex domestic and international travel with foresight, agility, and attention to detail, adapting quickly when plans change

Handle sensitive, confidential, and business-critical information with the highest level of discretion and integrity

Collaborate closely with senior leaders and teams across the organization to coordinate CEO-led initiatives, events, and engagements

Identify opportunities to improve workflows, streamline processes, and enhance the efficiency of the executive office

Maintain awareness of company and industry developments relevant to the CEO's priorities, surfacing key insights when appropriate

Build and maintain strong working relationships with internal and external stakeholders, ensuring interactions with the CEO's office are handled with professionalism and care

Support strategic offsites by preparing materials, coordinating logistics, and tracking follow-up actions

Qualifications :

5+ years of experience in executive support, preferably in hospitality or a fast-paced, high-growth environment

Exceptional organizational and multitasking skills with strong attention to detail and the ability to manage shifting priorities