Procurement Specialist

Job Description

Job Description

Job Summary :

This role is responsible for accurately analyzing, evaluating, and assessing the variables surrounding requests by operating departments within the organization for materials, equipment, supplies, and projects and selecting and implementing the most optimal procurement method available using current technology and best practices. This position is an individual contributor role that reports directly to the Controller. The incumbent is responsible for three legal entities' procurement.

Responsibilities :

The following essential tasks are intended to provide some context for the position. Any omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Procure and assist with major service contracts using the Request for Proposal (RFP) method of sealed competitive bidding in partnership with various department heads. Maintain detailed annual schedule for procurement RFP and bidding.
• Solicits proposals & / or bids and plans procurement activity to secure materials, supplies, and services.
• Organizes and conducts aspects of the procurement process, including choosing the best resource selection method, pre-proposal conferences, and evaluation committees.
• Reviews and drafts all procurement documents, including specification requirements
• Documents vendor performance and reviews specifications for accuracy.
• Creates purchase orders accurately and efficiently in Cayenta Financial System
• Prepares bid packages, bid reports, tracking, and conducts opening meetings for bid submittals.
• Review, develop, write, interpret (i.e., MWA Purchasing policy) and implement policies and procedures. Update and advise department heads on business laws, governmental laws (Federal and State) trends, methods, and purchasing practices and procedures.
• Help ensure that operating departments are responsive to changes in any procurement policy by acting as the liaison between purchasing and operations.
• Train and assist department administrative assistants, executive assistants, and staff on purchasing protocols and programs, workflow, and use of computer technology currently in use at the Authority.
• Perform related work as required.
• Obtains and issues purchasing cards in accordance with purchasing policy and p-card manual
• Maintains office and janitorial supply stockroom inventory

Qualifications :

Physical Requirements :