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Office Manager
Office ManagerTypeface • Palo Alto, CA, US
Office Manager

Office Manager

Typeface • Palo Alto, CA, US
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  • [job_card.full_time]
[job_card.job_description]

Office Manager

We help the world's biggest brands move from brief to fully personalized campaigns in days, not months. Founded by Abhay Parasnis and backed by Microsoft, GV, Salesforce, Lightspeed, Madrona and Menlo, we're building category-defining technology at the intersection of creativity and AI with real impact. Join us to help shape the future of enterprise marketing.

What You'll Do

We are seeking an experienced and proactive Office Manager to oversee day-to-day operations in our Palo Alto office. This role is central to ensuring our workplace is welcoming, efficient, and aligned with our culture. You will manage local office operations, partner closely with the People, IT, and Finance teams, and support cross-office coordination with our Palo Alto, CA and Bellevue, WA locations.

This position plays a critical role in office operations, onboarding and off-boarding logistics, facilities oversight, workplace experience, and office-wide event logistics.

How You'll Make Impact

Office Operations & Facilities Management

  • Oversee day-to-day office operations for Palo Alto and Bellevue, including supplies, snacks, equipment, vendor coordination, and general workplace upkeep.
  • Act as the primary point of contact for property management, maintenance providers, cleaners, and facilities.
  • Coordinate office maintenance, repairs, and all facilities-related requests.
  • Lead space planning and seat-allocation strategy in partnership with IT and People Operations.
  • Support all onsite onboarding logistics, including desk setup, building access, badge activation, and welcome kits.
  • Track and process quarterly parking reimbursements.
  • Own ordering and distribution of company swag and branded items.
  • Ensure health, safety, and compliance standards are maintained across both locations.
  • Lead onsite engagement programming : team events, celebrations, milestone recognitions, happy hours, and culture-building activities.

Onboarding & Offboarding Logistics

  • Partner with IT to coordinate laptop shipments, in-office equipment setup, and badging / building access.
  • Set up desks, welcome kits, and ensure workspace readiness for onsite new hires.
  • Maintain the onboarding calendar and coordinate with People Ops to ensure all pre-start requirements are completed before Day 1.
  • Coordinate with IT to manage equipment returns for departing employees, including laptops, monitors, and peripherals, and facilitate return shipping for remote or other office location.

    • Team Travel & Logistics

  • Coordinate group travel logistics for company-wide onsite events, cross-office gatherings, and office-driven offsites (g. Palo Alto / Bellevue onsite weeks, etc).
  • Partner with EAs, who will manage executive-specific travel.
  • Manage group hotel bookings, vendor negotiations, and travel communications.
  • Partner with Finance to monitor budgets and ensure cost-effective planning.
  • Serve as the cross-functional logistics liaison to support seamless company or office-wide in-person gatherings.

    • What You'll Bring

  • 5+ years of experience in workplace operations, office management, facilities, or employee experience roles.
  • Experience managing multi-office operations and / or scaling workplace programs.
  • Proven success with vendor management, space planning, and event operations.
  • Strong project management skills; able to manage multiple priorities in a fast-moving environment.
  • Excellent written and verbal communication skills.
  • Ability to work onsite 3 days per week (or as business needs require) in Palo Alto. Occasional travel to the Bellevue office may be required.

    • Base Salary The salary range for this role is $100,000-$130,000. Actual compensation may vary based on level, experience, and skillset as assessed in the interview process.

    Benefits

  • Competitive compensation including salary, equity, and 401(k)
  • Full medical, dental, and vision insurance for you and your family
  • HSA and FSA options to support your financial wellness
  • Flexible time off including parental leave
  • Well-being programs resources to support your mental and physical health
  • Daily lunch & snacks
  • Mentorship & impact work closely with top AI leaders on products that ship

    • Equality Opportunity Statement

    We welcome and encourage applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, medical condition, veteran status, or any other legally protected status. We comply with applicable laws in every jurisdiction where we operate.

    Why You'll Love Working Here

  • Build something big Be part of a fast-growing startup defining a new category : marketing orchestration powered by Agentic AI.
  • Your work will matter Trusted by Fortune 100 companies, our platform delivers 10x content velocity and 90% faster campaigns.
  • A+ team Collaborate with veterans from Adobe, Microsoft, Google, and top AI companies.
  • Backed by the best GV, Salesforce Ventures, Microsoft, Lightspeed, Madrona and Menlo ($165M raised).
  • Recognized for innovation TIME Best Inventions, Fast Company Next Big Thing in Tech, Gartner Cool Vendor, Adweek AI Company of the Year, LinkedIn Top Startup, Webby Award (AI Work & Productivity).
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