Administrative Program Manager 1

About this Job

The mission of the Louisiana Office of State Fire Marshal is to uphold the law and provide for the protection of life and property from the hazards of fire or explosion to ensure the safety of our citizens in the constructed environment to provide equal access to disabled individuals and to promote the efficient use of energy in commercial buildings.

This position is located in the Fire Emergency Training Academy (FETA) in Baton this role you will assist with the daily operations of the business office. This may include purchasing expense reports deposits and quality control. The incumbent will also enforce the records retention policy.

Selected Core Competencies :

Driving Results : The ability to identify important goals and work to achieve them.

Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Thinking Critically : The ability to objectively question analyze interpret and evaluate information to form a conclusion.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelors degree.

EXPERIENCE SUBSTITUTION :

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here .

Job Duties and Other Information

Job Duties :

The incumbent will assist with the daily operations of the business office. This may include purchasing expense reports deposits and quality control. The incumbent will also enforce the records retention policy

Responsibilities may include but are not limited to :

• Serve as the Cost Center Manager with final approval for all expense reports purchasing requisitions invoices human resources actions Workday.
• Oversee all accounts such as Foundation Plant Grants state funds and self-generating to ensure University compliance and to identify any potential discrepancies.
• Monitor monthly ledgers and ensure all matching documentation is on file.
• Direct the daily business operations of FETA including travel purchasing expense reports deposits reconciliation invoicing accounts receivable collections registration and financial accounting and reporting.
• Responsible for maintaining course costs for 100 FETA courses.
• Conduct an annual review of all existing FETA course costs for accuracy and update as needed.
• Miscellaneous Serves as the records custodian for FETA.

Position-Specific Details :

Appointment Type : Probational Promotional or Job Appointment.

Career Progression : This position does not participate in a Career Progression Group.

Work Schedule : Work hours are 8 : 00 AM to 4 : 30 PM Monday Friday.

Location : This vacancy is located in East Baton Rouge Parish.

Compensation : The salary offered will be determined based on qualifications and experience. The bi-weekly entry rate for this position is as follows :

Administrative Program Manager 1 (AS614) - $1544.00

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Contact Information :

For further information about this vacancy contact : Department of Public Safety

ATTN : Human Resources / Katy Bradley

P.O. BOX 66614

Baton Rouge LA. 70896

Email :

The Department of Public Safety and Corrections Public Safety Services is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities refer to the Louisiana Employment Resource Guide (Download PDF reader).

Required Experience :

Manager

Key Skills

Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics

Employment Type : Unclear

Experience : years

Vacancy : 1

Monthly Salary Salary : 3345 - 6566