Administrative Specialist Sr (Behavioral Sciences Div.)

Administrative Specialist Sr (Behavioral Sciences Div.)

Job ID: 321866
Location: Paradise Valley Community Coll
Full/Part Time:
Regular/Temporary: Regular

Hiring Salary Range

$19.26 - $25.04/per hour DOE

Grade

110

Work Schedule

The standard work schedule will be Monday - Friday, 8:00am - 5:00pm during the Academic Year.

Monday - Thursday, 7:00am - 6:00pm during the Summer Months

Note: This 40-hour per week, classified position offers remote work in accordance with Maricopa policy

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior who will provide advanced administrative office support, and/or program coordination activities for the Behavioral Sciences Division. This will be in-person position in order to have an on-campus presence.

Our ideal candidate will have strong customer service skills in order to support students, faculty, and community members. The qualified person has experience working with a diverse population and they will act as the first point of in-person/on-campus contact for the Behavioral Sciences Division. The ideal candidate should also possess the ability to solve problems and resolve issues independently, or direct requests to the appropriate resources when necessary. We are searching for someone that is comfortable using technology such as Google Workspace and is willing to learn other internal online systems.

At the time of application, a cover letter in ADDITION to the resume is required to be considered. Applications without both documents attached will not be considered.

Essential Functions

40% Provides administrative support by performing the following duties: composes documents, maintains financial and academic records/files, maintains master calendar for division; provides office reception; manages phone system; assists with student registration and with the planning and implementation of various divisional events/programs and services including intercampus collaborations; monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; orders supplies; creates purchase orders and requisitions; tracks expenditures; and, assists with budget preparation, monitoring and maintenance.

30% Supports residential and adjunct Behavior Science faculty by accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer related and copier support; preparing and maintaining confidential personnel and payroll records; ensuring currency of faculty certification; assisting with faculty orientation; and developing divisional promotional materials.

20% Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures. Participates in the division meetings and records and distributes minutes. Assists students with enrollment issues and provides courtesy calls to students regarding scheduling changes. Directs the work of potential Federal Work Study student(s).

10% Performs other assigned duties which are commensurate to grade level of position.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Two (2) or more years' experience in an advanced administrative position.
2. Office experience in a higher education or public institution.
3. Experience working with a diverse population.
4. One or more years' experience with Google Suite and/or Microsoft Suite
5. One or more years' experience as a lead worker or overseeing a program

Special Working Conditions

• May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving:

https://www.maricopa.edu/about/careers/application-information#mvd

• Travel to campus during interview/selection process will be at candidate's own expense
• MCCCD does not sponsor individuals for any type of work visas
• Will be required to travel or be assigned to all MCCCD locations
• May require travel or work at the Black Mountain campus
• May require numerous evenings or weekends
• May require prolonged periods of standing, sitting and viewing a computer screen
• May be required to lift or carry up to #25 lbs

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

1. Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Open until filled

First Review on Friday, October 3, 2025

• Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.


To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321866&PostingSeq=1

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