BMT Administrative Manager

UI Blood & Marrow Transplant (BMT) Program Business Administrative Associate II

The UI Blood & Marrow Transplant (BMT) Program seeks a highly skilled and experienced Business Administrative Associate II (BAA II) to join our team. The BAA II is a key member who maintains collaborative partnerships with the BMT Program Director, Quality Manager, Oncology Clinic Directors, including Ambulatory and Hospital Administration, to drive program success and growth. The BAA II is responsible for overseeing the daily administrative operations of the BMT program and plays a pivotal role in aligning resources, overseeing budgets, and ensuring compliance with federal and state regulations. This key role operates with a general degree of autonomy and is charged with adapting strategic goals into operational plans to ensure the delivery of high-quality, cost-effective patient care in alignment with the UI CARE values, reporting directly to the Director of Clinical Stem Cell Laboratory, UI Blood & Marrow Transplant Program.

Duties & Responsibilities

Strategic Planning, Finance, and Administrative Operations

• Collaborate with leadership to develop and implement strategic plans that enhance the program's service delivery and growth opportunities.
• Assist in the preparation of a five-year business plan for the BMT Program, tracking progress and ensuring program expansion aligns with industry trends and needs.
• Contribute to the identification and implementation of new business opportunities to expand BMT services, including marketing and promotion.
• Assist in the development of annual operating and capital budgets for the BMT Program, monitoring expenditures to stay within approved budget limits.
• Jointly manage clinic profit and loss, addressing budget variances and identifying opportunities for cost optimization.
• Oversee financial reporting to third-party payors, ensuring timely and accurate submission of programmatic data.
• Oversees contract management by submitting and monitoring the progress of non-disclosure agreements, master services agreements, contracts as assigned, purchase orders, and contract renewals with the National Marrow Donor Program (NMDP) or other stakeholders.
• Performs feasibility and financial studies (e.g., value-added analysis, ROI) for proposed new services, applying working knowledge and skills to perform analytical methods and present findings to leadership.
• Manages and implements all operational policies and procedures, ensuring the BMT Program meets the compliance standards of FACT, TJC, CMS, and other regulatory agencies.
• Responsible for reporting activities by managing federally mandated data reporting (CIBMTR, NMDP) and leading the preparation of annual programmatic data for payors and RFIs.
• Collaborate with BMT Clinical Medical Directors, Program Director, Quality Manager, and Ambulatory and Hospital Administrators to align services with program goals and regulatory requirements.
• Acts as a backup and resource to the Healthcare Reimbursement Analyst to ensure continuity of critical financial and revenue cycle operations. Performs annual review of the charge master for the program(s).
• Responsible for maintaining accurate equipment and inventory for BMT, through the biennial equipment inventory process, and procurement of equipment, office / clinic supplies.
• Oversee and manage the daily operations of the BMT program, ensuring the delivery of quality, safe, and cost-effective patient care.

HR and Personnel Management

Collaboration and Service Excellence

Minimum Qualifications

Preferred Qualifications

To Apply : For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation