Senior Administrative Assistant

Administrative Assistant

Location : On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. Summary : The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail.

Essential Duties and Responsibilities

Greets scheduled visitors and directs them to appropriate area or person

Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones

Composes and types of routine correspondence

Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files

Answers telephone calls, and arranges conference calls

Coordinates manager's schedule and makes appointments

Arranges and coordinates travel schedules and reservations

Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel

Researches, compiles, and analyzes data for special projects and various reports

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

Makes copies of correspondence or other printed materials

Prepares outgoing mail and correspondence, including e-mail and faxes

Orders and maintains supplies, and arranges for equipment maintenance

May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations

Assist other AA's and other departments with administrative support as needed

Performs all other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and / or abilities required in this position :

1. High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience.

Benefit Highlights

Medical with wellness incentives, dental, and vision

HSA with company match

Maternity and parental leave

Tuition reimbursement

Mentor program

401(k) with 6% match

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