Office Assistant

Job Description

Job Description

We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.

Responsibilities :

• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.
• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.
• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.
• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.
• Answer inbound calls and provide attentive and courteous assistance to callers.
• Assist with receptionist duties, ensuring the front desk operates efficiently.
• Support office functions with adaptability and a proactive approach to workflow.
• Maintain a high level of accuracy and attention to detail in all administrative processes.
• Minimum of 3 years of experience in an administrative or office assistant role.
• Proficiency in performing receptionist duties, including answering calls and managing front desk operations.
• Skilled in document scanning and maintaining organized digital and physical records.
• Strong communication skills, both written and verbal, with a detail-oriented approach.
• Ability to work independently with minimal supervision while managing multiple tasks.
• Exceptional organizational and problem-solving skills.
• Familiarity with clerical processes and office equipment.
• Capable of adapting to dynamic situations and prioritizing workload effectively.