Executive Administrative Assistant to the Dean and Vice President for Academic Affairs

Rocky Vista University

Rocky Vista University is an Equal Opportunity / Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.

Executive Administrative Assistant to the Dean and Vice President for Academic Affairs

US-CO-Englewood

Job ID : 2025-3372

Type : Full-Time

# of Openings : 1

Category : Administrative / Clerical

Rocky Vista University

Overview

Rocky Vista University in Englewood, CO has an opening for an

Executive Administrative Assistant to the Dean and Vice President for Academic Affairs (Full-Time)

To be considered for this position applicants should submit a resume / cover letter and salary requirements on our Careers page at www.rvu.edu .

SALARY :

$68,000 to $83,400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS :

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence : We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Responsibilities

• Oversee daily operations of the Office of the Dean, including administrative support, calendar management, mail / document routing, budget tracking, and coordination of special events and projects.
• Serve as Confidential Assistant, preparing, proofreading, and processing complex and sensitive reports, letters, and memoranda.
• Coordinate and support meetings for the Dean, including scheduling, agenda and document preparation, note-taking, and minute transcription for in-person and virtual formats.
• Manage scheduling across multiple calendars, including meetings with internal departments, external stakeholders, and campus resource reservations (auditoria, conference rooms).
• Document and support student meetings, including note-taking, transcription, posting to Navigate, and follow-up actions such as drafting letters.
• Organize and manage student appeals, including documentation, collaboration with legal counsel, and drafting decision letters.
• Coordinate travel and accommodations for the Dean and VPFA, using sound judgment and working with travel agents.
• Support COCA accreditation activities, including gathering, organizing, and tracking documents as well as contributing to final report submissions and logistics planning for site visits.
• Collaborate across departments to gather information and documents requested by the Dean, and provide cross-coverage within the Dean's Suite.
• Manage digital files and platforms, including OneDrive and SharePoint document organization, editing, and finalization and conversion to PDF.
• Assist with hiring processes, including iCIMS job postings, search committee coordination, resume collection, and candidate scheduling.
• Prepare and manage presentations and event logistics, including PowerPoint slide decks for Board of Trustee and Town Hall meetings, and coordination for Match Day and graduation ceremonies.

Qualifications

Please see job description

PI280172993

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