Executive Assistant

The Executive Assistant play's a key role in supporting executive leadership and the board of directors. They maintain high level of attention to detail, are able to anticipate board and executive needs, and remain flexible and organized within a fast paced environment. If you're someone who values discretion, enjoys problem-solving, and is committed to delivering exceptional support, we'd love to hear from you!

This position is based out of our Abbott Headquarters (1941 Abbott Rd.)

Pay Range: $29.99/hr. - $44.86/hr.

ESSENTIAL JOB FUNCTIONS:

• Provides administrative support of a highly complex and responsible nature to members of the executive management team. Works directly with the executive team to support all aspects of their daily work. May support one primary Executive or be assigned to support multiple Executives, dependent on workload, projects and timelines.
• Prepare and distribute correspondence, memos and reports as directed. Coordinate record retention and mailing of executive communications and complaint resolution process.
• Maintain the calendar for designated executive, including scheduling meetings, appointments, speaking engagements, internal/external events, travel, etc. Exercise discretion in committing time and evaluating needs.
• Create monthly meeting agendas based on regulatory oversight requirements and requests from the board and executive team. Organize and record paperwork flow during assigned meetings, to include items such as employee anniversary resolutions, corporate card and reimbursement reports, and any other documents that may be distributed. May be responsible for transcribing minutes for various meetings.
• Coordinate details of offsite meetings for board and/or designated executive, including travel, catering, meeting space, etc. Maintain responsibility for associated schedules and agendas and ensure all attendees and executive management are made aware of itineraries, meeting objectives and other relevant information.
• Manage the Onboard software and platform used for interfacing with Board of Directors, Supervisory Committee and CU1 management.
• Complete a variety of special projects including creating presentations, spreadsheets, special reports, agenda material, etc.
• Complete all tasks as assigned by designated Executive, prioritizing workload and deadlines. Maintain effective communication with designated Executive, ensuring calendars are up to date with required engagements, travel and appointments noted with corresponding details. Maintain flexibility in scheduling based on the needs of assigned Executive to ensure full administrative support is provided as necessary.

ADDITIONAL RESPONSIBILITIES:

• Assist with notary administration as needed.
• Complete monthly corporate card and reimbursement reports for designated executive.
• Serve as receptionist to the executive floor on a rotating schedule with other Executive Assistant’s and perform administrative duties for executive management as needed. Greet and direct callers and members using sound judgment.
• Assist with formal communications between the credit union, regulators and specific vendors as directed and maintain record of all correspondence.
• Meet current standards as established for the department or branch in the completion of all assigned duties.
• Performs other duties as assigned.

QUALIFICATIONS:

• High school graduate required, some college courses or equivalent preferred.
• Five years of progressively responsible secretarial and administrative work experience preferred.
• Must be fluent in word processing, personal computer operations and use of position relevant software.
• Prior experience in file management, travel arrangements, meeting and facility scheduling and reception of visitors is required.
• Experience working in an executive office is preferred, and financial institution experience is preferred.
• Requires fluent knowledge of basic office procedures, correspondence formatting and filing.
• Typing speed must be a minimum of 60 WPM, with the ability to operate office machines, personal computers, MSWord and Excel. Shorthand or speedwriting helpful.
• Ability to compose and format correspondence, maintain confidentiality of information, be pleasant and effective on the telephone, interact effectively with the public, management, Board of Directors and employees, is required. Must have excellent spelling and grammar, legible handwriting, excellent organizational skills and the ability to prioritize.
• Must be professional, courteous and able to work positively with employees at all levels of the organization.
• Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC).

Only applicants who meet the minimum requirements for this position will be considered for an interview. This position is open until filled, however the job may be unposted early due to amount of applicants.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Credit Union 1 does not provide visa sponsorship.

Please note: Credit Union 1 does not provide relocation assistance. If selected for an on-site position, candidates will be responsible for relocating to Alaska prior to the agreed upon start date at their own expense.

Thank you for your interest in this opportunity with Credit Union 1!

Background Screening Statement: Candidates selected for a position at Credit Union 1 will be subject to a criminal background check prior to their employment. An offer of employment may be rejected or terminated based on receipt of an unacceptable background screening.

EEO Statement: Credit Union 1 provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

E-Verify Statement: Credit Union 1 participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Credit Union 1 is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue after Credit Union 1 can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer an completed the Form I-9. For more information on E-Verify, or if you believe that Credit Union 1 has violated its E-Verify responsibilities, please contact DHS at 888-897-7781 or dhs.gov/e-verify.com