Accounts Payable Specialist

Now Hiring : Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join our team. In this role, you will be responsible for processing vendor payments, responding to vendor inquiries, and performing basic recordkeeping tasks. This position reports directly to the AP Supervisor and plays an essential part in maintaining accurate and timely financial operations.

AIMS Companies (AIMS) provides turnkey inspection and cleaning services to the municipal and industrial community. We have grown to over 600 employees and maintain a fleet of over 600 operational equipment. We serve over 4,000 customers from a nationwide network of 18 facilities. We are an organization that has a safety-first value system and are committed to operational excellence and customer satisfaction

Duties :

• Utilize Sage Intacct and TimberScan Titanium software to accurately process and record all AP transactions.
• Verify invoices for appropriate approvals, supporting documentation, and adherence to company policies.
• Review invoices for accuracy, discrepancies, and ensure proper coding.
• Prepare and process payments to vendors, utilizing electronic payment systems and checks.
• Reconcile vendor statements, resolve discrepancies, and follow up on outstanding payments.
• Maintain accurate and up-to-date AP records and documentation
• Assist with month-end and year-end closing procedures.
• Collaborate with cross-functional teams to ensure smooth workflow and timely payments.
• Respond to vendor inquiries and resolve any billing or payment discrepancies.
• Other duties assigned by leadership

Minimum Requirements :

Preferred Qualifications :