Finance Manager, Funds Flow

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Funds Flow for CUIMC, the Finance Manager is responsible for the management and oversight of the department programmatic, research, and teaching support agreements between NYP and CUIMC as well as the accuracy and review of faculty effort reporting, which informs the mission-based profit and loss statements used for Funds Flow.

This role requires an understanding of both finance and operations as it relates to the impacts of the funding CUIMC receives from NYP. The role requires someone who is comfortable communicating with Chairs, DAs, CUIMC leadership, and NYP Leadership. This role must be responsive to internal and external deadlines and requires a highly organized individual that is self-motivated, reliable, conscientious, and able to solve analytical problems, as well as work and plan independently.

Responsibilities

Summary of Responsibilities

Operations

• Opens and closes the quarterly effort reporting process. Reviews submissions from departments for adherence to effort allocation guidelines. Works with Department Administrators (DAs) to update effort allocations in alignment with reality and guidelines.
• Opens and closes the annual mission-based profit and loss statement reporting process. In conjunction with the Director of Funds Flow, revises allocation rules as needed. Works with departments on local level refinement and ultimately reviews submissions from departments for adherence to funds flow principals. Works with DAs to update effort allocations in alignment with reality and guidelines.
• Creates, documents, and communicates new Funds Flow Identification Numbers to both departments and NYP for consistent tracking and constant reconciliation of Funds Flow agreements. Understands the purpose of each Identification Number and can speak clearly to its purpose and history.
• In conjunction with the Director of Funds Flow, runs the annual Funds Flow process for one third of the departments. Prepares packet for review by department, senior leadership of NYP and CUIMC. Works closely with department on performance checks, 80 / 20 explanations of clinical losses, and the walk from rebasing to rebasing.
• Prepares the annual formulaic support funding calculations and updates the amounts for the Funds Flow Identification Numbers. Provides transparency in calculations to departments and leadership (both CUIMC and NYP).
• Demonstrates professionalism and accountability in interactions with stakeholders through clear, respectful, and timely communication and responsive follow-up.

Strategic

• Gathers data and reports on analysis to support forecasting and make recommendations for improvements and optimization.
• Helps leadership understand the financial implications of strategic decisions by providing financial insights and benchmarking.
• Supports interdisciplinary leaders to report on key performance indicators.
• Escalate and address feedback from key stakeholders in departments, central business office & vendors.

People

• Demonstrates professionalism and accountability in interactions with stakeholders through clear, respectful, and timely communication and responsive follow-up.

Compliance

• Maintain current knowledge regarding financial mechanisms within the healthcare industry.
• Conform to all applicable HIPAA, Fiscal Compliance and other pertinent regulations.
• Participates in committees, task force, and work groups.

Other

• All other duties and projects assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, including four (4) years of related experience in grants and financial management.
• Knowledge of finance and accounting best practices.
• Strong critical thinking and analytical skills as well as attention to detail.
• Strong Excel skills are essential, including the ability to create and present reports.
• Capacity to work independently and successfully within a deadline driven, multi-tasking operating environment; demonstrates sound judgement in managing time, prioritizing, and decision-making.
• Excellent oral and written communication skills.
• Ability to be a liaison and deliver excellent customer service to all stakeholders, including principal investigators / faculty and personnel in central offices.
• Must possess the ability to maintain confidentiality, possess a high level of professionalism, and be customer service driven.

Preferred Qualifications

• Experience in a faculty practice setting.
• Familiarity with Columbia systems.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.