Accounts Receivable & Payable Clerk

Job Description

Job Description

Position Title : Accounts Receivable & Payable Clerk

Compensation : Full-time

Company Information :

ARG is the longest continuously operating refinery in North America dating back to 1881. Privately held, the employees and leadership pride themselves on offering competitive pay, generous benefits and a supportive culture of growth and learning. In addition to a 401k retirement plan to which the company makes matching contributions, ARG offers participation in an Employee Stock Ownership Plan (ESOP) to qualified employees, through which they share in the profits of the company.

Scope & Responsibilities : (Not limited to)

• Maintain financial records and assists with general operation of the finance department.
• Receivable activities involve managing incoming payments, processes and research invoices and credits, produces scheduled reports, initiates collection calls, resolves payment discrepancies and reviews financial statements for credit purposes.
• Processes vendor invoices, reviews invoices for purchase orders, obtains approvals, prepares monthly reports and file tax returns for various periods and states.
• Offers support as relates to the process of managing customer credit.
• Follows established departmental guidelines with direct insight and opportunity to make recommendations for improvement.
• Computes, classifies, records and verifies accounting data regarding the general ledger and purchase orders.
• Records general ledger account numbers on various accounting documents
• Process and research invoices and credits; maintains receivable records and produces scheduled reports.
• Downloads receivables report daily from bank website and prepares cash receipts for posting to customer accounts.
• Maintains and files daily cash receipts, manual invoices, aging reports and other financial documentation.
• Contacts customers regarding payment discrepancies and communicates details or outcomes to Sales.
• Prepares and sends electronic fund transfers (EFT) to customers, initiates transaction with bank to draw funds, and processes any cash payments received via remote or branch deposit.
• Posts receipts in customer accounts and company database; files all related documents (ie : receipts, invoices, aging reports, etc.) in accordance with accounting system.
• Performs general accounts payable services obtaining invoices, purchase orders and receipts.
• Processes vendor invoices ensuring accurate GL coding is recorded on the source documents.
• Enters requests for payment, processes and mails check to vendors and generates W2 and 1099 information.
• Audits, updates and processes excel reports for customer accounts; initiates collection calls to address past due receivables.
• Establishes new customers in database to initiate business transactions; report information to Third Party Agency, Duns & Bradstreet.
• Prepares sales and use tax returns for various states and creates additional financial spreadsheets as requested.
• Performs other job-related duties as assigned by Supervisor / Management.

Benefits Available :

Education & Experience :

Other Qualifications :

Physical & Cognitive Demands :

Additional Notes :

This position, as well as every other position at American Refining Group, is required to conduct their work at a high level of safety and quality performance. We require our employees to adhere to safety policies and procedures and expect they will help and encourage colleagues to do so as well. Our goal is to strive for a Zero-Incident environment that is a benefit to our employees and community. Our commitment to safety is identified as one of our core values : “Safety is our Compass” . Employees are expected to understand and operate under current Process Safety Management guidelines in accordance with their role. Adherence to our Refinery Conduct of Operations in refinery and safety-sensitive functions is critical to our ongoing commitment to reliable operations.

American Refining Group, Inc. executes and maintains an ISO certified Quality Management System to meet specified customer requirements for product performance, safety, and service.

Employees are expected to understand and operate under the guidelines of the Quality Management System while executing the functions of their position.

ARG culture promotes ongoing training and mentoring that is intended to be a developmental partnership for all (employees are subject to ongoing performance reviews and feedback).

This is not a job bid - external recruiting is being conducted concurrently with internal posting. Applicant will be selected based on qualifications and a job interview; final selection will rest solely with the Company.

Qualified individuals must be able to perform essential job functions with or without reasonable accommodations.

The above statements are intended to describe the general nature and level of work being performed; they are not to be construed as an exhaustive list of all responsibilities.

EEO Employer –ARG is committed to providing reasonable accommodation in our recruiting and employment practices. If assistance is needed to participate in the application or interview process, or to perform essential job functions, please contact Human Resources at 814-368-1215.