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Academic Records & Registration Specialist
Academic Records & Registration SpecialistArkansas Colleges of Health Education • Fort Smith, Arkansas, USA
Academic Records & Registration Specialist

Academic Records & Registration Specialist

Arkansas Colleges of Health Education • Fort Smith, Arkansas, USA
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  • [job_card.full_time]
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Full-time

Description

LOCATION

This position is fully on-site and requires a regular presence in Fort Smith Arkansas. Remote or hybrid work is not available for this position.

JOB SUMMARY

The Academic Records and Registration Specialist will support the Registrars Office with registration and document management for academic records and will serve as the primary point of communication with student requests. The Specialist will assist in the building of class lists rosters and generate related reports for internal constituents.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Sorts and supervises the sorting of incoming documents for student records.
  • Accurately indexes imaged items for student records.
  • Processes student requests such as transcripts letters of standing enrollment verifications licensure inquiries.
  • Enter final grades and support the faculty grade change process.
  • Supports departmental email communications and ticketing system.
  • Serve on committees as directed by the supervisor.
  • Support the Registrar with recommendations development and implementation of policies processes and procedures within the Registrars Office and participate in departmental goals and objectives.
  • Other duties as assigned by the supervisor or designee.

Requirements

QUALIFICATIONS AND CREDENTIALS :

Education and Experience

Minimum Qualifications

  • High school diploma.
  • Ability to maintain confidential records.
  • Experience in academic record-keeping or record-keeping in a similar setting.

    • Preferred Qualifications

  • Associates Degree.
  • Previous experience at a Health Professions College or University.
  • Previous experience working with privacy laws.
  • Demonstrated knowledge of federal and state regulations including FERPA
  • Knowledge of College Policy and Procedures
  • Demonstrated knowledge of modern electronic student record storage and delivery systems

    • Required knowledge skills and abilities

  • Ability to maintain confidentiality and adhere to all federal and state regulations and statutes.
  • Demonstrate time management skills and organizational skills.
  • Ability to problem-solve.
  • Demonstrated proficiency in Microsoft Office Suite

    • ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

    Communication and Comprehension

    ACHE is in full compliance with The Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

  • Ability to orally communicate effectively with others.
  • Ability to work cooperatively with colleagues and supervisory staff at all levels.
  • Ability to understand oral and written information using the English language and organize thoughts and ideas into effective forms of communication.
  • Ability to make decisions which range from moderate to a significant impact on the immediate work environment as well as outside contributors.
  • Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
  • Strong organizational skills.

    • Problem Solving

  • Intuitively able to reason analyze information and events and apply judgment in order to solve problems of both a routine and complex nature.
  • Expertise in negotiation.

    • Physical and Sensory Abilities

  • May be exposed to short intermittent and / or prolonged periods of sitting and / or standing in performance of job duties.
  • May be required to accomplish job duties using various types of equipment / supplies to include but not limited to pens pencils calculators computer keyboards telephone etc.
  • May be required to transport oneself to other campus offices conference rooms and on occasion to off-campus sites to attend meetings conferences workshops seminars etc.
  • May require significant travel or work away from campus.
  • Requires attendance at events representing ACHE both within as well as outside of the college setting.
  • Frequently required to work at a desk conference table or in meetings of various configurations.
  • Frequently required to see for purposes of reading material.
  • Frequently required to hear and understand speech at normal levels.
  • Occasionally required to lift items up to 50 lbs.
  • Frequently required to operate office and presentation equipment.

    • If you need assistance in the application process because of a disability or any other reason please contact Vicki Broadaway Vice President of Human Resources at 479.308.2287 or

    Arkansas Colleges of Health Education is an equal opportunity employer.

    Required Experience :

    IC

    Key Skills

    Experience Working With Students,Presentation Skills,Project / Program Management,Organizational skills,Ellucian,Records Management,Academic Advising,LMS,Teaching,Program Development,Public Speaking,Writing Skills

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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