Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy :

• Job Posting closes : December 9, 2025

Agency Information :

Office of Personnel Services | Kansas Department of Administration

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. While the Department of Administration (D of A) welcomes all candidates legally eligible to work in the United States, D of A does not provide sponsorships for this position.

E-Verify : Kansas Department of Administration (D of A) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About the Position

Compensation :

Employment Benefits :

Visit the Employee Benefits page for more information

Position Description :

The Department of Administration has an Administrative Assistant opening in Topeka. The incumbent in this role will serve as the receptionist for the Office of Personnel Services and provide administrative support to the KeyCard Desk.

Job Responsibilities :

Minimum Qualifications

Special Skills, Abilities, Certifications

Post Offer Requirement :

Kansas Tax Clearance Certificate : A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information :

Name : Ashley Webb

Email : dofapersonnel@ks.gov

Mailing Address : Department of Administration Office of Personnel Service 915 SW Harrison, Suite 260, Topeka, KS 66612

Job Application Process :

My Contact Information page.

My Job Applications page.

My Job Applications page.

My Job Notifications page

Helpful Resources at jobs.ks.gov : "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete :

Upload these on the Careers - My Job Applications page

Upload these on the Attachments step in your Job Application

How to Claim Veterans Preference :

Veterans' Preference Eligible (VPE) : Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and / or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed / delivered in person to :

ATTN : Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison, Ste 260

Topeka, KS 66612

Equal Employment Opportunity :

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.