Payroll Specialist

Job Description

Temporary Payroll Specialist

This role is responsible for processing semi-monthly payroll on time, accurately, and in compliance with government regulations, and all related activities.   The ideal individual will have payroll experience, analytical ability, a critical eye for detail and 100% accuracy. They will work in conjunction with and support the Finance and Human Resource teams. May assist with other accounting functions / task as the needs arise.

Onsite : Santa Ana, CA office

Pay range : $28-$38 per hour

Essential Duties and Responsibilities

• New hires, terminations, changes to existing employee information.

o    Verify employee documents are complete and accurate pertaining to legal name, TIN, banking, job title, department, reporting manager, payrate, work calendar / hours.

o    Review benefit enrollment data details.

o    Enter or review employee record in NetSuite, electronic timeclock and 401k contributions.

§   Payroll items (earnings, taxes, deductions, company contributions, time-accruals (sick / vacation)

§   W-4 (Setting up new tax jurisdiction if necessary)

§   Time-Off plan (sick and vacation)

§   Benefit deductions and company contributions.

o      Enter expense and spending limits.

o    Upload new employee information to 401k enrollment or upon termination.

o    Process payroll including handling employee absences in c ompliance with government regulations, and all related activities (sick, vacation, holiday, etc.).

o    Review hourly employees’ timecard and correct any time punch errors as necessary.

o    Communicate to managers to approve timecards for their hourly direct reports and notify managers of timecard concerns (to include meal penalties).

o    Run 401k current deferral election change report and update employee record in NetSuite and post report to SharePoint folder.

o    Review and analyze payroll to ensure any discrepancies or errors are corrected or brought to the supervisor’s attention for discussion prior to committing payroll

o    Create payroll batch in NetSuite and commit after review with supervisor.

o    Run payroll reports and post to SharePoint.

o    Run and upload 401k contribution report to 401k provider.

o    W-2 to General Ledger reconciliation and verification with SuitePeople (Ceridian)

o    401k Year-end reconciliation and accrual; communicating audit results with 401k Admin (Newport)

o    ACA 1095 validation communicating results with benefits administrator (Burnham)

Qualifications Required for Position

Work Environment

Requirements

Qualifications Required for Position