Payroll & Benefits Manager

Payroll And Benefits Manager

The Payroll And Benefits Manager oversees all aspects of payroll administration and benefits management within the organization. This role is responsible for designing effective payroll and benefits systems, maintaining rigorous data management, and ensuring compliance with all federal, state, and local regulations. The manager will guide the payroll and benefits team, supervise daily operations, and provide strategic recommendations to leadership on payroll, benefits, and related compliance matters.

Key Responsibilities

• Design and maintain payroll and benefits systems to ensure accurate collection, calculation, and entry of payroll and benefits data.
• Update payroll records by reviewing and approving changes to exemptions, insurance coverage, deductions, savings plans, job titles, and departmental transfers.
• Oversee timely payment of employees by managing paychecks and electronic transfers; direct hands-on issuance where needed.
• Prepare and compile payroll reports, summarizing earnings, taxes, deductions, leave balances, and nontaxable wages.
• Approve calculation of payroll liabilities, including tax withholdings, employer contributions (social security, unemployment, workers' compensation), and payment reporting.
• Monitor and resolve payroll discrepancies; ensure payroll accounts are balanced.
• Serve as the primary contact for payroll information, responding to employee questions and requests accurately and confidentially.
• Develop and update payroll policies and procedures; ensure adherence to applicable laws and regulations by staying current with legislative changes and advising management on necessary actions.
• Safeguard payroll operations and employee data to maintain confidentiality and trust.
• Lead, recruit, train, and supervise payroll and benefits staff; execute ongoing performance management including reviews, counseling, and mentoring.
• Schedule and assign staff duties, monitor work results, and ensure completion of operational requirements.
• Administer employee benefits programs, including health, accident, disability, and life insurance; monitor benefits compliance and employee eligibility in accordance with company guidelines.
• Manage relationships with benefits providers and brokers to ensure cost efficiency and compliance with procedures.
• Handle all benefits administration tasks (billing, enrollment, changes); approve related invoices (e.g., ADP, Premera, Delta Dental, EyeMed, Colonial).
• Facilitate benefits enrollment and utilization; design and execute employee communications on benefits-related programs and changes.
• Respond to employee inquiries, troubleshoot benefits issues, and resolve any conflicts.
• Compile and report benefits data and trends to leadership; prepare monthly audits of benefits programs.
• Maintain professional expertise through workshops, professional publications, networking, and society participation.
• Contribute to team results and support other payroll / benefits projects as assigned.

The salary range for this position is $80,000 to $125,000. Benefits : M / D / V 401k with match 3 weeks PTO 6 paid holidays + 2 floating holidays

Requirements