Administrative Specialist

Administrative Specialist

PrideStaff is looking for an Administrative Specialist for one of out clients in the Fort Myers Metro area. The Administrative Specialist will provide essential administrative, operational, and coordination support to the Executive Leadership and various departments, ensuring efficient office operations. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities. This is a Temporary Assignment to cover while Associate is on leave. Pay Rate : $25 / hr. Experience : 2-4 years Hours : Mon - Fri (Part time while being trained then Full time for three months) Location : Fort Myers, Florida

Administrative Specialist Key Responsibilities :

• Manage Executive Leadership's schedules, appointments, and travel.
• Act as the primary point of contact for incoming calls, directing inquiries and coordinating service calls.
• Draft and distribute professional correspondence, including emails, memos, letters, and reports.
• Maintain highly organized electronic and physical filing systems for critical documents.
• Prepare reports, presentations, and meeting materials.
• Oversee office supply procurement and inventory.
• Manage day-to-day operations across multiple office locations, requiring coordination and occasional travel.
• Administer company vehicle fleet, including maintenance scheduling and safety adherence.
• Ensure conference rooms are prepared and maintained for meetings.
• Assist in planning and executing company events and employee functions.
• Coordinate mail distribution, package deliveries, and shipping logistics.
• Perform basic financial tasks, including budget tracking, accounts payable / receivable, and reconciliation.
• Prepare and reconcile detailed expense reports.
• Support invoice processing and maintain accurate financial records.
• Provide HR support for new hire orientation, offboarding, and interview scheduling.
• Assist in maintaining accurate compliance-related documentation and reports.
• Monitor and ensure adherence to office safety protocols, legal, and regulatory requirements.
• Identify and recommend cost-saving measures and operational process enhancements.
• Assist in reviewing and managing vendor contracts for office-related services.
• Support construction or renovation projects, ensuring compliance with health, safety, and operational standards.
• Oversee the secure disposal of company property and sensitive materials.
• Strictly adhere to HIPAA and Information Security Policies.
• Perform all other duties as assigned.

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Education :

Experience :

Compensation / Pay Rate (Up to) : $25.00 - $25.00 Per Hour