Property Administrator

Job Description

Job Description

Our client, an owner / operator of commercial real estate is seeking a Property Administrator for a full-time position onsite in Irving, Texas. The hours for this position are 7 : 30AM-4 : 30PM and this role spends the first half of the day in their coworking space supporting those tenants and operations and the second half of the day in the property management office providing support to the entire property.

General Office Management and support including answering phone calls, handling tenant

concerns, greeting guests, assisting the engineering team with questions, making coffee as

required, assisting with keeping the kitchen area clean, ordering supplies, etc.

Assists with other general administrative tasks as assigned including filing, distribution of mail,

written correspondence especially to tenants, computer and data entry work, preparing

spreadsheets and reports as requested, and logging and dispatching tenant service calls.

Assists property management with day-to-day operation of the property in accordance with

policies / procedures, management agreements, and client needs.

Tenant Event Coordination including but not limited to direct vendor coordination and / or

coordination with off-site concierge.

Responsible for obtaining and filing tenant and vendor insurance certificates, maintaining tenant

contact list, emergency contact lists, issuing and updating and maintaining other records and

files pertinent to tenants and vendors.

Assists as required with billing, rent collection, and other tenant charges in compliance with

lease agreements. Does coding and processing of invoices, data entry into Nexus payables

systems, producing purchase orders for contract materials and services, and requesting W-9

forms from new vendors in order to set them up in accounting system.

Assist with obtaining bids, preparing bid packages, budget data entry as requested.

Assist with preparing Construction Contracts and Work Order Contracts as required.

Prepares work orders for Impak and performs follow up with tenants, vendor, VOP team.

Involved in processing, coordinating schedule and maintaining tenants / visitors / vendors security

access to the building.

Responsible for scheduling / billing for the Mustang Conference Room, Tenant Lounge

Conference Room, and the Tenant Lounge.

Modify electronic directory content as requested by the management team.

Compensation

This role is budgeted in the 70-75K range DOE and includes comprehensive benefits.