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Administrative Coordinator (Part-Time)
Administrative Coordinator (Part-Time)Privatus - Boston • Burlington, MA, US
Administrative Coordinator (Part-Time)

Administrative Coordinator (Part-Time)

Privatus - Boston • Burlington, MA, US
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Job Description

Job Description

Job Title : Long-Term Care Coordinator (Part-Time)

Position Summary

The Administrative Coordinator provides essential administrative and compliance support for both long-term care insurance processes and the company’s 401(k) defined contribution plan. This position ensures timely and accurate completion of insurance claims, compliance reporting, and plan documentation.

Key Responsibilities

Long-Term Care Administration

  • Serve as the primary contact for processing all Long-Term Care Insurance forms, claims, reports, and related documentation.
  • Coordinate and submit clients’ claims to the Long-Term Care Insurance provider for reimbursement.
  • Maintain accurate records and ensure all required paperwork is properly completed and filed.

Defined Contribution (401(k)) Plan Support

  • Assist with ERISA compliance reporting, data management, and database maintenance.
  • Distribute plan contracts and related documents to new hires as required.
  • Support special projects related to compliance and plan administration.

    • Requirements and Skills

  • Organizational Skills : Ability to prioritize daily tasks, manage follow-up items, and stay on schedule.
  • Attention to Detail : Strong time management and the ability to recognize when to seek supervisory assistance.
  • Communication : Exceptional verbal and written communication skills, with clear enunciation and professional telephone manner.
  • Technical Proficiency : Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adaptable to new software tools.
  • Professionalism : Demonstrated professionalism in interactions with colleagues, clients, and external representatives.
  • Adaptability : Willingness to learn new systems and take on additional responsibilities as needed.
  • Reliability : Consistent punctuality and dependable attendance required. Must be able to commute to the Burlington, MA office.
  • Physical Requirements : Ability to sit for extended periods, use standard office equipment (phones, copiers, scanners), and lift up to 10 pounds. No travel required; all work performed on-site.

    • Experience

  • Prior administrative experience within a healthcare company (preferred)

    • Reports To : Corporate Controller

    Schedule :

  • 16 to 24 hours per week
  • Typically two days per week, with an occasional third day depending on workload or special projects
  • Standard workday : 8 hours
  • Pay is up to $23.00 / hr.
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