Accounts Payable Clerk

Overview

Processes accounts payable invoices for payment. This position will work with department leadership to process invoices for general ledger coding and vendor payment. Provides customer service to requisitioners and approvers to assist with accurate and timely processing for payments. Manages all correspondence with vendors and providers regarding invoice payment. Other duties as assigned.

This position is considered Hybrid, which means that individuals in this position may work both at an approved Offsite location and

Onsite at a primary location or multiple locations based on Business Needs

Responsibilities

Essential Duties :

 Performs all activities necessary to process weekly accounts payable, including maintaining related records, entering accounts

payable transactions and documents

 Processing invoices for payments

 Verifies accounts payable by reconciling invoices and statements to contracts and purchase orders for multiple entities.

 Managing accounts payable using accounting software and other programs

 Handling accounts payable for separate entities and vendors

 Prepares correction entries as needed by collecting and analyzing account information

 Establishing and maintaining relationships with new and existing vendors

 Review invoices for required approvals and correct pricing.

 Ensures bills are paid in a timely and accurate manner while adhering to departmental procedures and governmental

regulations

 Resolves account discrepancies by investigating documentation, payments or adjustments.

 Organizes accounts payable for processing, verifying correct accounting transaction and / or vendor information.

 Responds to vendor & staff requests regarding payment status, research of past invoices, resolution of payment errors

 Comparing contracts and purchase order, prices, terms of payment and other charges

 Validates expenditures against contract not-to-exceed amounts NTE

 Assists GL accountant with pulling backup for I / C transactions for related entities

 Scanning and properly filing electronic documents for easy retrieval by others including checks & invoices paid, journal entries

with backup, deposits, bank statement, bank reconciliations, AP batches, etc.

 Reviews / verifies the work / accounts of others.

 Maintains accounting controls and financial security by following policies, procedures internal controls.

 Resolve vendor issues including coordinating stop payments, reissues or adjustments, and clarify any questionable

invoice items, prices or receiving signatures.

 Assists with special projects as assigned.

 Other duties as assigned, including department cross training and back up for other roles.

Qualifications

MINIMUM EDUCATION :

• High school diploma or GED

PREFERRED EDUCATION :

MINIMUM EXPERIENCE :

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