Data Entry Specialist

POSITION SUMMARY:

The Data Entry Specialist plays a critical role in maintaining the accuracy, integrity, and confidentiality of clinical and patient data within the organization. This position is responsible for accurately entering, verifying, and updating health-related information in electronic health record (EHR) systems, research databases, or other clinical information systems. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to supporting high-quality patient care through precise data management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Accurately enter and update patient demographics, clinical data, and treatment information into EHR system.
• Compile, verify accuracy and sort information to prepare STD and PrEP data for entry into DHSP REDCap database.
• Review source documents for completeness and accuracy before data entry.
• Collaborate with clinical staff and administrative teams to obtain missing or unclear information.
• Perform regular data verification and quality control checks to identify and correct errors or inconsistencies.
• Review patient charts to determine if they meet eligibility criteria to be entered into the PrEP database. Maintain PrEP database.
• Maintain confidentiality and adhere to HIPAA and organizational data security policies.
• Generate data reports and summaries as requested by clinicians or supervisors.
• Assist in maintaining data entry procedures and documentation for compliance and audit readiness.
• Participate in staff meetings and training related to data systems, compliance, and process improvement.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

REQUIREMENTS:

Training and Experience:

• High school diploma or equivalent (GED).
• Minimum of 1 year of data entry, medical records, or administrative experience in a healthcare or clinical environment.
• Proficiency with Microsoft Office (Word, Excel, etc.) and experience using EHR systems (eClinicalWorks preferred).
• Strong typing skills with a high degree of accuracy and attention to detail.
• Basic understanding of databases.
• Experience entering data into a database.

Knowledge of:

• Electronic health records and data reporting.
• Knowledge of basic medical terminology and familiarity with HIPAA regulations.
• Knowledge of STD and PrEP/PEP.

Ability to:

• Communicate effectively with providers, other staff, and outside vendors. Must be well-organized and detail-oriented.
• Strong analytical and written communication skills in order to prepare complete and accurate program reports and records.
• Ability to organize workload or processes.
• Enter data in a timely manner with minimal errors in a high-volume environment.
• Maintain patient confidentiality.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

SPECIAL REQUIREMENTS:

Must possess a valid California driver's license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.

COVID vaccination is required and APLA Health will consider accommodations for medical- and religious-based reasons.

APLA Health is an EEO Employer.