Facility Coordinator

Facilities Coordinator

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nations leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior / exterior maintenance.

EMCOR Facilities Services is seeking a Facilities Coordinator to support facility operations across the West Coast region. As a key member of the Account Operations Team, the Facilities Coordinator will assist in the day-to-day management, maintenance, and operational performance of all assigned sites. This role is responsible for coordinating facility activities within the assigned region, including work order management, ensuring timely completion and follow-up, and tracking performance against established service and operational targets. The Facilities Coordinator will also support various administrative and reporting functions to help ensure smooth, efficient operations across the portfolio.

Essential Duties & Responsibilities

• Coordinate day-to-day facility operations across assigned sites, overseeing work order management, vendor scheduling, service escalations, and performance tracking to meet account targets.
• Support both in-house and third-party technicians to ensure services are completed to quality standards and contractual requirements, including maintenance, landscaping, snow removal, and janitorial operations.
• Provide administrative and operational support to the EFS Operations Manager and Facilities Manager, maintaining accurate records, reports, and communication between vendors, internal teams, and customer partners.
• Support work order operations as needed in areas such as : vendor dispatch, vendor scheduling, service escalations, and payment related questions.
• Communicate / escalate with appropriate parties (Account Team & Vendors) as needed.
• Support overall account administrative tasks as assigned.

Qualifications

Education : High School Diploma or equivalent

Business Experience : 1-3 years experience in a professional, fast paced environment.

Licenses / Certifications : Valid drivers license

Language Skills : Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Technical Qualifications & Skills : Experience using a Commercial Maintenance Management System (CMMS) or Work Order Management process. Experience using Microsoft Excel and Microsoft Office programs. Experience with operations and maintenance for Corporate Commercial Space Industry is preferred. Ability to learn new computer programs and apply them to work requirements.

Possess good interpersonal, organizational and self-management skills. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Strong customer satisfaction focus meets and exceeds expectations of internal / external customers; anticipates the needs of internal / external customers and resolves any supplier delivery or quality problems impacting customers. Ability to work without supervision and change work priorities; deal appropriately with multiple deadlines. Ability to communicate well in both oral and written reports.

Equal Opportunity Employer : As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.

Notice to Prospective Employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https : / / careers-emcorgroup.icims.com / ). Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.

Job Locations US-AZ-Tempe

Company EMCOR Facilities Services, Inc.

Category Maintenance

Position Type Full-Time

Location Type Remote