Executive Assistant / Office Manager

Position Overview :

The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role involves managing calendars, preparing for meetings, coordinating travel, and supporting professional, personal, and team priorities. The position also includes office management duties such as ordering supplies, tracking equipment, and handling expense reporting.

Key Responsibilities :

• Take and transcribe notes from meetings
• Schedule and confirm appointments, including personal and professional engagements
• Maintain and update contact databases
• Prepare materials and reports for meetings and events
• Track tasks, follow-ups, and priorities for executives
• Support leadership involvement in professional and civic activities
• Assist in developing and maintaining standard operating procedures
• Manage projects and task tracking using project management tools
• Organize and maintain office files and systems
• Create and edit documents and PowerPoint presentations
• Support client-facing events and meetings
• Manage professional and personal travel arrangements
• Oversee office operations, including supply ordering and expense tracking
• Complete special assignments and projects as needed

Qualifications :

Skills & Attributes :

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