Clinical Coordinator

OVERVIEW
Vitalief partners with Sites, Sponsors, and CROs to streamline research operations, reduce costs, and accelerate breakthroughs that improve patient care. We bring deep clinical research expertise together with practical, results-driven consulting to help organizations operate more efficiently and achieve sustainable growth.

We are seeking a highly motivated Clinical Coordinator to support one of our client’s long-term NIH-funded research study focused on women with Alcohol Use Disorder (AUD). This project investigates the neurological and cognitive factors underlying substance use and abuse. The coordinator will play a central role in managing study activities, supporting participant care, and ensuring regulatory compliance.

NOTE: Prior clinical research experience is NOT required for this position, however some experience working with patients in a healthcare setting is required.

WHY VITALIEF?

• Contribute: to advancing scientific discoveries that improve patient lives.
• PEOPLE FIRST culture: with opportunities for growth and innovation.
• Competitive benefits: including 20 PTO days + 9 paid holidays; Company-paid life insurance and short/long-term disability; 401(k) retirement program; Comprehensive healthcare plans.
• Salary range: Up to $43,000/year depending on experience level.
• Work Location: Newark, NJ. This is a hybrid position - while the role is primarily onsite, remote work is possible (1–2 days per week once fully trained), depending on the patient and study schedule.
• Work Hours: 8:00 AM – 5:00 PM, hours can be flexible.

Key Responsibilities:

• Oversee and support the implementation of a multi-year NIH-funded clinical research study.
• Collaborate closely with research and lab team members to ensure smooth study operations.
• Coordinate physical exams and testing for study participants (e.g., EKGs, urine screens, blood work) in partnership with hospital staff.
• Conduct potential participants screening, obtain informed consent from study participants, function as their main point of contact.
• Assist with participant scheduling, flow, and retention throughout the study duration.
• Maintain and update IRB protocols, with training and support provided.
• Organize Data Safety Monitoring Board (DSMB) meetings and related documentation.
• Conduct data collection, perform data quality checks, and ensure secure data storage.

Required Skills:

• Bachelor’s degree required.
• Some experience working with patients in a healthcare setting is required.
• Experience in a clinical or research setting is strongly preferred (e.g., clinical trials, lab work, or working with substance-using populations).
• Background in counseling or experience with populations affected by AUD or substance use is a plus.
• Strong interpersonal, written, and verbal communication skills.
• Sound decision-making and critical thinking abilities.
• Highly organized, self-directed, and adaptable, with excellent time management skills.
• Compassionate and professional demeanor when working with study participants.
• Collaborative mindset and ability to work well with multidisciplinary teams (physicians, nurses, lab/hospital staff).
• Responsiveness and good judgment in escalating issues to supervisors or the broader team.
• Proficiency with Microsoft Office; experience with databases or research reporting tools is helpful.

PHYSICAL DEMANDS: Prolonged periods of sitting at a desk and working at a computer. Standing, walking, visual perception, talking and hearing. Lifting up to 20lbs.

IMPORTANT NOTE: Vitalief partners with clients such as major medical centers and academic institutions that often requires all on-site resources such as prospective Vitalief consultants to be inoculated annually for Influenza and successfully pass a Mantoux Tuberculin Skin Test (TST) for Mycobacterium Tuberculosis.

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