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Senior Grants Manager
Senior Grants ManagerBoston Public Health Commission • Boston, MA
Senior Grants Manager

Senior Grants Manager

Boston Public Health Commission • Boston, MA
[job_card.30_days_ago]
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  • [job_card.full_time]
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Job Description


DUTIES

Under the direction of the Director of Subrecipient Compliance, the Senior Fiscal Manager:

  • Provides fiscal management to the following public health (Federal and City) grants, but not limited to: Ryan White Part A and MAIEnding the HIV EpidemicEducation and Community Engagement
  • Maintains the fiscal integrity of assigned federal and/or city funded programs such as, Ryan White Part A Program, Ryan White/DPH Dental Program, Ending the HIV Epidemic Program, and Education & Outreach Program.

In conjunction with the Director of Subrecipient Compliance, the Senior Fiscal Manager maintains program financial records including budgets, purchases, billing, and all grant related materials:

  • Supervises and assists the budgeting and contracting process.
  • Processes city funded agencies and grant funded subrecipients budget revisions.
  • Monitors expenditures of subawards/subcontracts.
  • Responsible for opening, approving, closing, and maintaining all purchase orders in ReQlogic for all subrecipient and agency funded programs.
  • Works with IDB Fiscal Coordinators to create, track, and process contracts, budget revisions and invoices in a timely manner.
  • Works with Procure to Pay office to ensure monthly invoices from subrecipients and funded agencies are reviewed, approved, and submitted for payment in a timely manner.
  • Implements subrecipients and funded agencies fiscal monitoring practices based on the National Monitoring Standards and BPHC fiscal policies.
  • Manages and ensures the thoroughness of all subrecipient site visits per the National Monitoring Standards.
  • Presents grant and city fiscal compliance materials to grant awardee and city funded agencies at annual provider orientation.
  • Provides ongoing guidance to subrecipients and city funded agencies to ensure allowable spending to federal and city funding.
  • Responsible for managing the reconciliation process for funded programs.
  • Maintains subrecipient records ensuring they are readily available for review and audit.
  • Coordinates with BA and Director of Subrecipient Compliance to ensure accounting project and grant budgets are current, accurate, and properly maintained in the accounting system.
  • In collaboration with the Director of Subrecipient Compliance, prepares all fiscal and administrative materials for federal grant application and for subrecipients/agencies grant proposals.
  • Ensures satisfactory fiscal and administrative reporting to all funders.
  • Prepares regular and periodic reports as needed by directors to review program activities and finances.
  • Serves as liaison to Finance Office and Grants Office.
  • Supervises Fiscal Coordinators.
  • Trains new and current staff in fiscal processes and procedures.
  • Works in a confidential capacity with the Director of Subrecipient Compliance.
  • Operates independently.
  • Provides backup coverage to the Director of Subrecipient Compliance for vacation coverage or assistance during high volume times.
  • Performs other duties as required.

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Senior Grants Manager • Boston, MA

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