Accounts Payable Specialist

About Reingold

Reingold is a full-service marketing and creative firm in Alexandria, VA. For more than 40 years, we’ve been driven by a simple mission : to help organizations –– whether in the government, nonprofit, or business sector –– as they strive to make the world a better place. We hire top-notch talent to develop and launch compelling, inventive communications campaigns, leveraging the latest technology and digital media strategies that enable our clients to meet their audiences where they are.

We’re proud to say we’ve built a team of curious, passionate pros — from marketers and tech wizards to designers and strategists — who love what they do and bring their A-game every day. We take our work seriously, but not ourselves. We believe great ideas come from collaboration, humor, and a little bit of fun along the way.

When you work at Reingold, you get more than a job, you get a community. We offer competitive salaries, a comprehensive benefits package, a dynamic hybrid work environment, a vibrant workplace and growth opportunities in a variety of specialty areas. That means when we find great people (and they find us), they stick around for the long term.

That's where you come in. We're looking for a detail-oriented Accounts Payable Specialist to support and execute key accounts payable functions, including processing vendor invoices, ensuring accurate data entry, managing payment preparations, and assisting with vendor inquiries.

This is a hybrid role, requiring at least two days per week on site at Reingold’s headquarters in Alexandria, VA.

Here’s the work you’ll do :

Essential Functions :

• Process large volumes of data for our highest-profile clients.
• Enter invoices and reimbursement requests into our accounting system.
• Collaborate with project teams to support contract expense management.
• Reconcile credit card statements and ensure proper coding and cost segregation.
• Manage vendor records, including address changes, contact information, tax status, and preferred payment methods.
• Support annual 1099 preparation and filings.
• Support the vendor payment process and ensure that payments are issued in a timely manner.
• Work with project teams and vendors to resolve billing discrepancies and issues.
• Reconcile various general ledger accounts on a monthly basis and notify the department lead of any discrepancies or changes required.
• Perform other duties as required to support the Finance Department.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time.

This role is a good fit for someone with these qualifications, experience and skills :

Required Qualifications :

Preferred Qualifications :

Supervisory Responsibilities : This position will not have direct reports but will be expected to mentor junior teammates and to lead by example and influence.

Work environment and physical requirements : Prolonged periods sitting at a desk and working on a computer.

Reingold is dedicated to providing equal opportunity for individuals of all abilities. If you require assistance or need accommodation at any stage of the application process because of a disability or medical condition, please feel free to email careers@reingold.com or contact a member of the People & Experience team at 202-333-0400.

Reingold has a policy of maintaining a workplace free of drugs and alcohol. For access to the full policy, which is part of the Reingold Employee Handbook, email careers@reingold.com. Reingold ensures a safe, healthy, and productive work environment for its employees and others. All applicants are advised that full compliance with this policy is a condition of employment at Reingold.

Applicants must have authorization to work for any employer in the United States. We are currently unable to sponsor or to take over sponsorship of an employment visa.

Reingold is proud to be an Equal Opportunity Employer. We invite applications from all interested individuals including veterans and persons with disabilities.