Office AdministratorUser Research International • Kirkland, WA, US
[error_messages.no_longer_accepting]
Office Administrator
User Research International • Kirkland, WA, US
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Take full ownership of the office environment, ensuring all shared spaces, labs, and conference rooms are clean, organized, stocked, and client-ready. Coordinate vendor relationships, maintenance, and services for the office. Manage snacks, drinks, and supply inventory, ordering, and budgeting. Track expenses, forecast needs, and provide proactive updates on budget and stock levels. Co-plan and execute internal events, celebrations, and morale-building activities. Coordinate logistics for company meetings, trainings, and team gatherings (catering, setup, cleanup, etc.). Assist departments with scheduling, onboarding coordination, and general administrative support. Help maintain clear internal communication by posting signage, updates, and office announcements. Manage Freshdesk inquiries to ensure timely, professional responses to participant questions. Handle mail distribution, scanning, filing, and organization of key records. 2+ years of experience as an Office Administrator, Front Desk Coordinator, or similar role. Excellent communication and interpersonal skills, you enjoy engaging with people throughout the day. Strong organizational habits and attention to detail; you take pride in a well-run office. Proficiency in Microsoft 365 (SharePoint, Teams, Excel, Outlook) and Google Suite (Docs, Sheets, Drive). Experience with Freshdesk or similar ticketing systems preferred. Ability to manage sensitive information with discretion. Must be able to lift up to 50 lbs. Health, Vision, and Dental Insurance Flexible Spending Account (FSA) and Health Savings Account (HSA) options 15 Days Paid Vacation 10 Paid Holidays 10 Days Paid Sick Time 2 Company Wellness Days Virtual Team and Company Morale Events What Makes You a Great Fit
Job Description
Job Description
Schedule : Full-Time | 40 hours per week | 8 : 00 AM – 4 : 30 PM
Location : User Research International | Kirkland, WA
Salary : $20-$25 an hour
About the Role
The Office Administrator at User Research International plays a key role in ensuring every detail—from research to client experience—is thoughtfully managed. This position oversees daily operations, manages supplies and budgets, supports participant check-ins and events, and helps maintain a professional, organized, and welcoming environment that reflects URI’s values.
Key Responsibilities
Front Desk & Guest Experience
- Serve as URI’s first point of contact for visitors, clients, and study participants, greeting everyone with warmth and professionalism.
- Manage the main phone line and office inbox, ensuring inquiries are routed quickly and accurately.
Office Ownership & Facilities
Office Amenities & Resource Management
Events & Culture Support
Administrative & Team Support
Qualifications
Benefits
You’re proactive, dependable, and genuinely care about creating a space where people can do their best work. You bring structure, warmth, and initiative to everything you do, and take ownership of the office as if it were your own.
Powered by JazzHR
CVaodavRgV
[job_alerts.create_a_job]
Office Administrator • Kirkland, WA, US
[internal_linking.related_jobs]
Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.
At Edward Jones, we are very intentional in calling our field as...[show_more]
Works with the office attorneys and staff to support the office’s goals for high quality service to internal and external clients, operations, and growth and development.
Manages staff including mon...[show_more]
College Hunks Hauling Junk - Seattle Office Manager / Administrator.College Hunks Hauling Junk - Seattle is hiring a dynamic office manager, office administrator / operations assistant to assume the ro...[show_more]
Job Title : Office Administrator.We specialize in creating innovative promotional campaigns that help brands connect with their audience.
We are currently seeking a highly organized and motivated Off...[show_more]
Join MITER Brands – Where Innovation Meets Craftsmanship.MITER Brands is more than a window and door manufacturer.As the powerhouse behind trusted names like .
We are looking for a Database Administ...[show_more]
With a mantra of Empowering Human Potential, Hanger, Inc.O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service.Ha...[show_more]
HR Leave Of Absence Administrator.At Columbia, we create a great place to work by offering a unique brand of relationship banking and fostering a culture where associates thrive.We are dedicated to...[show_more]
Career Service, Full Time, 40 hrs / week.DNRP-Natural Resources & Parks.Are you a skilled and solutions-driven.Join our team supporting a high-performing solid waste system that includes a large regi...[show_more]
Client Services Account Administrator.The Account Administrator works within the client service team to ensure accuracy of information and manage workflows and processes.
Provides administrative and...[show_more]
AlliedTravelCareers is working with Infojini Healthcare to find a qualified CT Tech in Everett, Washington, 98208!.CT Tech travel Radiology / Imaging needed in Everett, Washington.Self Assessment (Sk...[show_more]
With a mantra of Empowering Human Potential, Hanger, Inc.O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service.Ha...[show_more]
The City of Renton is recruiting for an experienced office professional to join our Community and Economic Development Department.
This is an exciting opportunity to be a part of a team that makes a...[show_more]
This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
Please do not contact the recruiter directly.JLL empowers you to ...[show_more]
FlexCare is seeking an experienced CT Tech for an exciting Travel Allied job in Everett, WA.Shift : 3x12 hr days Start Date : ASAP Duration : 13 weeks Pay : $2173.
Why Clinicians Choose FlexCare.Less ha...[show_more]
WeCare Daily Clinics, Auburn, WA.Join Us in Making a Difference One Life at a Time!.At WeCare Daily Clinics, we're on a mission to save lives and provide compassionate care to communities across W...[show_more]
Depending on experience and location.The Aha! Administrator is responsible for the configuration, maintenance, and optimization of the Aha! product management platform to support strategic planning...[show_more]
Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.
At Edward Jones, we are very intentional in calling our field as...[show_more]
Branch Office Administrator
Washington Staffing • Seattle, WA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Office Administrator (law firm experience required)
Fawkes IDM • Seattle, WA, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_30]
Office Admin
College Hunks Hauling Junk & Moving • Seattle, WA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Administration Part-time Assistant
Top Level Promotions • Bellevue, WA, us
[job_card.part_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_30]
Database Administrator
MI Windows and Doors • Tacoma, WA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Branch Office Administrator
Edward Jones • Seattle, WA, US
Medical Office Administrator
Hanger • Tacoma, WA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Leave of Absence Administrator
Umpqua Bank • Tacoma, WA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrator II
King County • Seattle, WA, United States
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Account Administrator- Real Estate
Lockton • Seattle, WA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Travel CT Tech - $2,799 per week in Everett, WA
AlliedTravelCareers • Everett, WA, US
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Medical Office Administrator
Hanger Clinic • Tacoma, WA, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Secretary 1
City of Renton Washington • Renton, WA, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Lease Administrator - Enterprise Client Services
JLL • Seattle, Washington, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Travel CT Tech - $2173.48 / Week
FlexCare • Everett, WA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Clinic AdministratorNewAuburn, Washington
Indigenous Pact PBC • Auburn, WA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Aha! Administrator
Akkodis • Seattle, Washington, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Branch Office Administrator
Seattle Staffing • Seattle, WA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]