EXECUTIVE ASSISTANT

Executive Assistant

Harborview Medical Center has an outstanding opportunity for an Executive Assistant to the Capital Planning Facilities Executive and the Associate Administrator Clinical and Capital Integrations and Strategic Initiatives of Harborview Medical Center. Weekdays 100% FTE 100% On Site. This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy. Acts as a communication liaison with King County officials, State officials (including the Governors office), Bond Program participants (King County Executives), Board of Trustees, and community leaders as needed.

Capital Planning Facilities Executive, Clinical and Capital Integrations and Strategic Initiatives of Harborview Medical Center

Primary Job Responsibilities :

• Independently manage daily operations of the Capital Planning Facilities office
• Coordinate communications, scheduling, and logistics for the Executive and senior leadership
• Develop and implement administrative policies and procedures to meet regulatory requirements
• Handle highly confidential information with discretion and professionalism
• Schedule, confirm, and prepare logistics for internal and external meetings
• Ensure all materials, participants, and technology are ready and functioning. Track meeting action items and deadlines. Follow up with stakeholders to ensure timely completion and accountability
• Provide daily in-person support for duties as identified by the executive, including ad hoc tasks and operational needs
• Balance multiple high-priority assignments with overlapping deadlines
• Make independent decisions to prioritize tasks based on urgency and importance

Required Qualifications :

About Harborview Medical Center : As the regions only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County.

About UW Medicine : UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrows physicians, scientists and other health professionals.

Compensation, Benefits and Position Details :

Pay Range Minimum : $61,512.00 annual Pay Range Maximum : $93,000.00 annual Other Compensation : Benefits : For information about benefits for this position, visit https : / / www.washington.edu / jobs / benefits-for-uw-staff /

Shift : First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent) : 100.00% Union / Bargaining Unit : Not Applicable

About the UW : Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment : The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.