Transportation Admin

Job Description

Job Description

Salary : $19.00 - $23.00

Job Purpose

The Landjet Transportation Administrator plays a key role in supporting transportation and billing operations. This position is responsible for coordinating with dispatch, preparing and processing invoices, maintaining accurate records, and tracking required billing documentation. The Administrator also manages departmental email communications to ensure timely responses and a high level of customer satisfaction.

Essential Duties and Responsibilities

Transportation Administration

• Collect and review driver folders to verify Proof of Delivery (POD) in RR meets billing requirements.
• Provide Bills of Lading (BOL) to Dispatch when required for final-mile deliveries.
• Identify missing BOLs, document discrepancies, and communicate findings to the appropriate Dispatcher and Supervisor.
• Verify EFS logs related to PODs, including lumpers, late fees, and other accessorial charges.
• Follow the established billing checklist and complete daily billing; mark loads as Create Invoice upon completion.
• Schedule delivery appointments for confirmed work orders.
• Follow up with drivers after deliveries to ensure proper upload of PODs, receipts, and supporting documentation.
• Manage and categorize departmental email inboxes daily to ensure timely and accurate responses.
• Escalate urgent or time-sensitive emails to the Senior Administrator as needed.
• Complete the Administrator Checklist daily to ensure operational accuracy and compliance.

Other Operational Support

Required Skills and Abilities

Education and Experience

Working Conditions

This position is based in a temperature-controlled industrial office environment. The facility also includes a cold storage warehouse, and on limited occasions, exposure to temperatures as low as -10F may be required.

Physical Requirements

Direct Reports

This position has no direct reports.

Pay Classification

Hourly, Non-Exempt (eligible for overtime).

Schedule

Monday through Friday