Administrative Assistant

Overview

Administrative Assistant

Location : Javon Bea Hospital - Rockford, IL

Shift : Monday to Friday (8 : 00A- 4 : 30P)

Hours : 40 hours per week

Are you a highly organized professional who thrives in a fast-paced, collaborative environment? As an Administrative Assistant supporting Mercyhealth's Executive Offices, you’ll play a key role in keeping daily operations running smoothly. Working under the guidance of assigned Vice President(s), you’ll provide responsive, high-quality administrative support and contribute to the success of our leadership team.

Requirements :

• High school diploma or equivalent required.
• Completion of an Administrative Assistant or related college degree program preferred.
• Minimum of five (5) to seven (7) years of experience providing administrative support required.
• Experience in an executive office environment preferred.
• Administrative Assistant certification preferred.
• Notary Public of Illinois required within six (6) months of hire.

Strong organizational and time management skills with the ability to manage multiple priorities.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office Suite and other relevant software applications.

Proven ability to handle confidential information with discretion.

Professional demeanor and strong interpersonal skills, with the ability to interact effectively with all levels of leadership and staff.

Responsibilities :

Prepare and manage confidential correspondence, reports, presentations, and meeting materials.

Coordinate calendars, schedule meetings, prepare agendas, and arrange logistics for events and travel.

Greet and assist visitors, manage calls, and provide professional administrative support to executives.

Maintain organized filing systems (electronic and hard copy) and handle incoming and outgoing mail.

Support Vice President(s) during absences to ensure continuity of operations.

Order and maintain office supplies and assist with special projects.

Promote a professional, team-oriented, and customer-focused work environment.

Assist with executive and Board of Directors support as needed.

Benefits include :

Need help finding the right job?