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Administrative Assistant
Administrative AssistantCommonwealth • Portland, Oregon, United States, 97224
Administrative Assistant

Administrative Assistant

Commonwealth • Portland, Oregon, United States, 97224
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

We are an established Real Estate Management Company that manages over 150 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes :

  • Competitive hourly / salary rate
  • Medical / dental / vision / life insurance
  • Flexible spending accounts – Cafeteria 125 Plan
  • Long Term Disability
  • Voluntary Accident / Critical Illness plans & the option to purchase of additional life insurance if so desired
  • Accrued personal days – 20 days per year
  • 401k with a company match

Minimum Job Requirements :

  • Two (2) years administrative, secretarial or clerical experience
  • Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
  • Regular and on-time attendance
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Professional demeanor and appearance
  • Internet literate
  • Ability to learn processes and procedures quickly
  • Capable of working in a fluid environment with a can-do attitude

    • Essential Duties and Responsibilities include the following :

  • Complete and stay on top of all tasks delegated by regional managers and supervisor
  • Manage the entire abandonment process from start to finish for properties in your portfolio
  • Process rent increases annually
  • Mail resident bills monthly
  • Be able to process rent payments received at the corporate office
  • Train and be a resource for community managers
  • Maintain constant correspondence between regional managers and community managers
  • Cover the front desk when the receptionist is absent – includes processing and tracking applications
  • Process notices including 30 day, 72 hour, etc.
  • File FED’s and pull DMV records
  • Complete community newsletters and miscellaneous fliers
  • Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
  • Complete assigned tasks on community onboarding and offboarding checklists
  • Complete assigned tasks on employee onboarding and offboarding checklists
  • Maintain website by keeping information current
  • Create and update procedures
  • Update certain registrations for communities

    • Qualifications :

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and / or Experience

    A high school diploma; or one to two years related experience and / or training; or equivalent combination of education and experience.

    Compensation details : 22-24 Hourly Wage

    PIbfee7aad4b27-30511-39130679

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    Administrative Assistant • Portland, Oregon, United States, 97224

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