Executive Assistant to the Vice Provost for Student Affairs

Executive Assistant

Student Affairs is searching for an experienced Executive Assistant. The Executive Assistant serves as the primary administrative partner to the Vice Provost for Student Affairs, a member of the University Cabinet. The Executive Assistant also provides advanced, highly confidential support; anticipates needs; solves problems proactively; and operates with wide discretion and independent judgment on matters of significance. This role requires exceptional organization, communication, and the ability to keep a fast-moving executive running smoothly.

Core Duties

• Manage the Vice Provost's complex, dynamic calendar across internal and external stakeholders. Protect their time, track changes in real-time, and independently commit their availability based on deep understanding of priorities.
• Arrange travel for the Vice Provost, VPSA consultants, and select candidates; prepare detailed itineraries and meeting briefings.
• Evaluate and organize the Vice Provost's time around competing priorities.
• Plan, prioritize, and oversee logistics for meetings and conferences involving senior leaders, donors, government officials, and other university partners.
• Coordinate multiple VPSA committees, task forces, and staff groups, including hybrid / in-person setups, space reservations, and catering.
• Schedule all 1 : 1 meetings with the President / Provost's offices, campus Vice Provosts, AVPs, Development, and high-net-worth donors.
• Track deadlines and critical dates, ensuring all follow-up actions are completed.
• Serve as the Vice Provost's liaison to internal and external constituencies; greet visitors, screen communications, and keep the executive informed of issues requiring attention.
• Manage the Vice Provost's departmental email account; screen, track, and respond to correspondence.
• Draft and edit communications, including all-staff messages, event announcements, and executive emails.
• Proofread materials and compile contact lists for cross-university leadership networks.
• Monitor timelines and details for major Student Affairs initiatives such as Town Halls, staff events, speaking engagements, and special projects.
• Maintain organized digital files, shared documents, and office systems; oversee supplies and office operations.
• Provide oversight for shared executive assistant coverage across Student Affairs, including coverage planning, project coordination, and event support.
• Supervise and assign tasks to student workers.
• Coordinate with Meeting Services and Facilities on events hosted by the Vice Provost.
• Process expenses and verifications in Stanford's Oracle Financials.
• Manage contract requests for outside vendors and consultants.
• Review timecards for the Vice Provost's direct reports and signal when ready for approval.
• Provide scheduling support to Student Affairs AVPs as needed.
• Other duties may be assigned

Minimum Requirements

Education & Experience

Knowledge, Skills & Abilities

Certifications and Licenses

Physical Requirements

Working Conditions

Work Standards

The expected pay range for this position is $112,312 - $123,962 annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.

We invite you to apply by clicking on the "Apply for Job" button. To be considered, please submit your rsum and a one-page cover letter along with your online application.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.

Our culture and unique perks empower you with :

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.