Medical Records Specialist

Job Description

Job Description

Role : Medical Records Specialist

Organization : Edenbridge PACE at Skyland

Location : Washington, DC SE

Status : Full-time

Mission : To allow frail elderly people to age in the location of their choosing and continue to lead connected, meaningful lives

JOB SUMMARY

The Medical Records Specialist, under the supervision of the Clinic Manager and in collaboration with the Medical Director. The Medical Records Specialist ensures that the Edenbridge PACE medical records system (both electronic and hard copy) is maintained in compliance with regulatory guidelines and organizational policies. This role is essential in supporting a smooth, efficient operation of clinical documentation management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage and maintain the medical records system in compliance with state, federal, and corporate regulations.

Organize and ensure medical records are easily accessible for staff and providers, both electronically and in paper format.

Respond to medical record requests from various departments, including Enrollment, PACE PCPs, and Finance.

Assist in training staff on medical record processes and provide guidance on compliance and best practices.

Ensure confidentiality of all medical records and track all requests made for records.

Support with additional projects as needed, contributing to the overall success of the team.

Pull and review charts that are to be used daily. File as needed.

Responsible for organizing and sending out requested medical records.

Maintain proper format of the medical records

Review charts as scheduled to ensure that all reports are incorrect chart format

Maintain a log to ensure all required records are in the chart and track missing items until received and placed in the chart.

Maintain chart sign-out / in-log for charts removed from the Chart Room.

Maintain required forms log for dis-enrolled / deaths.

Purge inactive charts according to guidelines : Maintain dis-enrolled participant charts and file as needed.

Compile assessment data for IDT and types of preliminary care plans.

Takes notes on Team discussions at IDT and Care Planning meetings and types a report based on assessment information.

Follow up with IDT members for missing assessments and other information.

Process Care plans, addendums, schedules invitations and post Care Plan correspondence.

Responsible for requesting, receiving, and processing affiliate medical records including maintaining and requesting proper documentation for Authorization for Release of Medical Records from participants / family members.

Maintain facility master database for purposes of immunizations, activities, and mass mailings.

QUALIFICATIONS

High school diploma or equivalent required.

At least 1-2 years of experience in medical records management.

1+ year of experience working with elderly or frail populations.

Proficient in Google Workspace.

Knowledge, Skills, and Abilities

Knowledge of medical records documentation requirements for releasing and storing records.

Analytical and problem-solving abilities.

Knowledge of data privacy practices and regulations.

Knowledge of medical terminology, and ability to enter data in electronic health records.

Organization skills, self-starter, demonstrates initiative.

Skilled in identifying and recommending problem resolution.

Ability to work independently with minimum supervision.

Ability to communicate clearly and effectively.

Ability to prioritize and handle multiple tasks effectively.

Strong communication skills, both written and verbal.

To learn more, visit us at edenbridgepace.com.