Quantitative and Behavioral Sciences Hub Office Manager

About the Position

Please Note : Review of applications will begin on January 5, 2026.

This position provides administrative support to the Quantitative and Behavioral Sciences (QBS) Hub, which includes the Departments of Mathematics, Psychology, and Statistics & Data Science. It has significant autonomy in decision making regarding resolving common problems. This position is responsible for complying with regulations, policies, and procedures relating to the function of the QBS Hub. This position is responsible for maintaining departmental records and interacting with offices and departments across the campus. Much of the work is confidential requiring specialized knowledge & training. Some work is of a project nature.

Particular emphasis is placed on duties concerning the course schedule, student services, and special events and projects. This position assists with applications to the graduate programs. The position is responsible for having a thorough knowledge of Departments, College, and University policies / procedures / regulations / deadlines, as well as State / Federal regulations.

Responsibilities

Office Management

• Assists with questions from students, faculty, staff, and visitors in person and by phone and email.
• Provides first-level new faculty orientation (related to Department and University administrative operations) and other faculty support (e.g. problem solving).
• Gathers data and prepares reports.
• Determines student assistant eligibility to work, coordinates assignments, provides orientation, and completes SEAFs and payroll.
• Tracks property.
• Makes department purchases, maintains University issued Procurement card and completes monthly ProCard report per guidelines, with Analyst / Chair approval.
• Assists with travel reimbursement and arranging student travel.
• Manages department websites, including updating office hours, personnel lists, and program flyers and publications.

Academic Support

Special Projects and Events

Minimum Qualifications

Required Qualifications

Preferred Skills and Knowledge

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to : criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and / or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.