Sales Administrator

Sales Administrator

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort!

MobilityWorks is seeking an outgoing, energetic Sales Administrator. We provide a great work-life balance with regular business hours so you can be home spending time with family or doing what you love most! MobilityWorks believes that every team member is an important part of the MobilityWorks team, and we value the skills, efforts, and contributions made by each member of our team. We believe in our mission and make every effort to live our core values.

The Sales Administrator is responsible for supporting the Sales and Corporate Accounting Departments for the store.

Essential Job Functions and Duties:

• Cheerfully and professionally greet clients when they enter the building.
• Answer incoming calls and direct professionally.
• Assist the Sales and Service teams as needed with required documentation.
• Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
• Manage the title process and report title status in MobilityForce.
• Submit warranties as necessary.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage Accounts Receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment.
• Manage Accounts Payable responsibilities required by the corporate office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
• Manage client accounts updating current information as needed.
• Process and distribute all incoming mail to the correct department at store and corporate level.
• Order general office supplies as needed.
• Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis.
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet.
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement.
• Collect client payment when service work is performed.
• Adhere to all company policies and procedures, OSHA and other safety regulations, and all state mandated regulations.
• Comply with MW's Core Values at all times (LOVE IT).
• Complete other duties as assigned.

Position Qualifications and Entrance Requirements:

• High school diploma or GED required.
• Deal with all types of people.
• Excellent customer service skills and experience is required.
• Solid verbal, written, and interpersonal communication skills are required.
• Experience working independently with minimal supervision is required.
• Candidates must successfully complete criminal and motor vehicle background check and pre-employment drug screening.

Physical Demands/Work Environment:

• Able to function capably in an office environment using standard equipment (telephones, fax machines, computers, copiers, etc.)
• Must be able to lift up to 50 pounds. Frequent lifting and/or carrying of objects weighing up to 10 pounds.
• Must be able to complete office-related physical activities (walking, standing, talking, hearing, pushing, reaching, seeing, stooping/crouching, smelling, depth perception, identifying colors) as needed.