CONSTRUCTION ADMINISTRATIVE ASSISTANT

Job Description

Location : Omaha, Nebraska

Company : McNeil Company

McNeil Company is a premier design-build firm specializing in luxury residential, commercial, and multi-family projects. As a fully integrated design-build company, we combine architecture and construction to deliver exceptional quality, creativity, and client satisfaction. We seek a motivated and detail-oriented Construction Administrative Assistant to join our project management team.

Position Summary                                                                                                             ______

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our Project Managers and the President. This role is essential in keeping projects and operations running smoothly — allowing the project management team to focus on client satisfaction, schedules, and project execution. The ideal candidate thrives in a fast-paced environment, manages multiple priorities, and enjoys serving as a central hub for communication and organization within a growing custom home builder.

Key Responsibilities

Project and Administrative Support

• Provide administrative support to the Project Management team and the company President.
• Plan, prioritize, and organize work to meet multiple deadlines while managing a variety of tasks each day.
• Maintain complete and organized digital and physical project files.
• Request and track insurance certificates and other project requirements from subcontractors.
• Set up and coordinate project and client meetings; prepare agendas, notes, and follow-ups.
• Assist in preconstruction efforts by creating proposals, gathering pertinent project information, and preparing the team for client presentations.
• Collaborate with the estimating team in organizing and preparing bid binders, communicating bid invitations, and compiling bid lists.
• Perform project document control, including executing and tracking contracts, purchase orders, change orders, submittals, specification books, and RFIs.
• Ensure project documentation is accurate, properly filed, and easily accessible.
• Assist project teams in creating billings for review and approval.
• Support project managers in tracking budgets, change orders, and financial documentation.

Executive Support

Required Skills and Qualifications

Compensation

Why Join McNeil Company?

We value integrity, creativity, teamwork, and family at McNeil Company. We offer a supportive and dynamic work environment, growth opportunities, and an exceptional benefits package, including :

o   Mileage reimbursement or a future vehicle allowance for business travel.

o   Technology stipends for personal phone use ($600 annually) or company-provided cell phones.

o   The company pays group life insurance coverage; optional disability coverage is provided for enhanced financial security.

o   Flexible Spending Account (FSA) for healthcare and dependent care expenses.

McNeil Company is more than just a workplace; it’s a community dedicated to excellence and mutual support. Join us to build your career and be part of a team that makes a difference in our clients' lives and the communities we serve.