Talent.com
Bookkeeping Assistant
Bookkeeping AssistantPavago • Arlington, TX, US
Bookkeeping Assistant

Bookkeeping Assistant

Pavago • Arlington, TX, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Bookkeeping Assistant

Position Type : Full-Time, Remote Working Hours : U.S. client business hours (with flexibility for month-end close and reporting deadlines)

About the Role : Our client is seeking a Bookkeeping Assistant to provide day-to-day financial support, ensuring records are accurate, reconciliations are timely, and reporting is organized. This role bridges administrative efficiency and financial accuracy, supporting accountants, controllers, and business owners with bookkeeping, data entry, invoice processing, and reporting.

Responsibilities : Bookkeeping & Data Entry :

  • Record daily transactions in accounting systems (QuickBooks Online / Desktop, Xero, NetSuite).
  • Enter invoices, bills, and receipts accurately.
  • Maintain expense logs and categorize transactions properly.

Accounts Payable (AP) Support :

  • Process vendor invoices and employee reimbursements.
  • Track due dates, prepare payment runs, and flag overdue invoices.
  • Reconcile vendor accounts to ensure balances are accurate.

    • Accounts Receivable (AR) Support :

  • Generate and send customer invoices.
  • Log payments (ACH, wire, check, credit card) and follow up on overdue balances.
  • Maintain AR aging reports.

    • Bank & Credit Card Reconciliations :

  • Reconcile daily / weekly transactions against bank statements.
  • Flag discrepancies and resolve with accounting team.

    • Reporting & Analysis :

  • Prepare weekly cash flow summaries, AP / AR reports, and expense trackers.
  • Support month-end close by compiling PBC (Prepared by Client) schedules.
  • Update dashboards in Excel / Google Sheets for leadership visibility.

    • Compliance & File Management :

  • Ensure receipts, invoices, and vendor documents are stored and audit-ready.
  • Maintain confidentiality of financial records and sensitive data.

    • Collaboration :

  • Partner with accountants, controllers, and finance teams to ensure data accuracy.
  • Support ad hoc projects such as budget tracking or audit prep.

    • What Makes You a Perfect Fit :

  • Detail-oriented, accurate, and thorough.
  • Organized multitasker who thrives in high-volume environments.
  • Discreet and professional with sensitive financial information.
  • Eager to learn and adaptable to different client industries.

    • Required Experience & Skills (Minimum) :

  • 12 years in bookkeeping, finance admin, or accounts support.
  • Proficiency with accounting software (QuickBooks, Xero, NetSuite).
  • Intermediate Excel / Google Sheets skills (formulas, reconciliations, pivot tables).
  • Familiarity with AP / AR processes.

    • Ideal Experience & Skills :

  • Experience supporting accountants during monthly / quarterly close.
  • Exposure to multi-entity or multi-currency bookkeeping.
  • Industry experience in SaaS, real estate, healthcare, or services.
  • Familiarity with automation tools (Bill.com, Expensify, Tipalti).

    • What Does a Typical Day Look Like? A Bookkeeping Assistant's day revolves around keeping financial records accurate and reports up to date. You will :

  • Post daily transactions in QuickBooks or Xero, ensuring categories are correct.
  • Reconcile bank and credit card feeds, flagging discrepancies for review.
  • Process vendor invoices and prepare payment batches for approval.
  • Generate invoices, apply payments, and update AR aging.
  • Prepare reports such as weekly cash flow summaries or AP / AR snapshots.
  • Update shared files and dashboards so accountants and managers always have real-time visibility.

    • In essence : you ensure finance teams have clean, reliable data to make timely decisions and close the books accurately.

    Key Metrics for Success (KPIs) :

  • Transaction entry accuracy ? 99%.
  • Timeliness of reconciliations (same-day or weekly depending on SLA).
  • On-time preparation of weekly / monthly financial reports.
  • Zero compliance issues in audit checks.
  • Positive feedback from accountants / managers on support reliability.

    • Interview Process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., reconcile a sample bank statement in Excel / QuickBooks)
  • Client Interview with Finance / Accounting Team
  • Offer & Background Verification
    • [job_alerts.create_a_job]

    Bookkeeping Assistant • Arlington, TX, US

    [internal_linking.related_jobs]
    Accounting / Bookkeeping

    Accounting / Bookkeeping

    TradeJobsWorkForce • 75354 Dallas, TX, US
    [job_card.full_time]
    Accounting and Bookkeeping Job Duties Record day to day financial transactions and complete the posting process.Reco...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Team Member

    Team Member

    MB Waxahachie • Waxahachie, TX, US
    [job_card.part_time]
    If you enjoy working in a fast-paced, casual food environment and you’re ready to work hard, we would love to have you join our team. Working as a team member is the perfect way to start your ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Bookkeeper Remote

    Bookkeeper Remote

    Solvency Now • Arlington, TX, United States
    [filters.remote]
    [job_card.full_time]
    Job Title : Remote Bookkeeper (Full-Time) - QuickBooks Online Experienced.Location : Tampa, FL (Fully Remote - US Only).Compensation : $20-29 / hour based on experience, plus production bonuses after a ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Car Wash Assistant Manager

    Car Wash Assistant Manager

    Wash Masters Midlothian • Midlothian, TX, US
    [job_card.full_time]
    First Step : Start by completing our Culture Index Survey : .This helps us understand how you’re naturally wired for success—takes just 10 minutes and you will not be considered without it...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Paid Freelance Research Contributor (Hiring Immediately)

    Paid Freelance Research Contributor (Hiring Immediately)

    Maxion Research • Waxahachie, Texas, US
    [job_card.part_time]
    Join Our Part-Time Research Studies Today!.Are you eager to earn extra income from the comfort of your home? We are looking for motivated individuals to participate in paid research studies includi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Independent Online Earner - Flexible and Remote

    Independent Online Earner - Flexible and Remote

    Finance Buzz • Italy, Texas, US
    [filters.remote]
    [job_card.temporary]
    We’re seeking proactive and independent individuals interested in learning how to earn money online.This opportunity is ideal for those who want a self-directed, flexible way to build extra income....[show_more]
    [last_updated.last_updated_30] • [promoted]
    Escrow Assistant (Remote)

    Escrow Assistant (Remote)

    NPA WorldWide • Irving, Texas, USA
    [filters.remote]
    [job_card.temporary]
    Hornell is a City located in Steuben County.It is a small town environment with city conveniences.You can never tire of the 4 changes of seasons. The nearby Finger Lakes provide many recreational an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Administrator - City of Midlothian, TX

    Payroll Administrator - City of Midlothian, TX

    City of Midlothian • Midlothian, TX, US
    [job_card.full_time]
    Starting Hiring Range : $56,858 - $69,652, annually.Under general supervision, this position is responsible for processing payroll for the City of Midlothian and association functions related to the...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Audit / Compliance Manager

    Audit / Compliance Manager

    Vaco by Highspring • Lake Dallas, Texas, United States
    [job_card.permanent]
    One of Vaco's longstanding clients in the healthcare space reached out to have us assist in finding an Audit / SOX Compliance Manager. This is a legacy client where we've placed multiple people with t...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Licensed Hair Stylist - Midlothian

    Licensed Hair Stylist - Midlothian

    Great Clips • MIDLOTHIAN, Texas, United States
    [job_card.full_time] +1
    Join a locally owned Great Clips® salon, the world's largest salon brand, and be one of the GREATS! Whether you're new to the industry or have years behind the chair…great opportunities await!!.Do ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Staff Accountant / Bookkeeper

    Staff Accountant / Bookkeeper

    VirtualVocations • Grand Prairie, Texas, United States
    [job_card.full_time]
    A company is looking for a Staff Accountant / Bookkeeper.Key Responsibilities Prepare bookkeeping for clients on a monthly, quarterly, and annual basis Process client payroll and payroll taxes, ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Escrow Assistant

    Escrow Assistant

    Axelon Services Corporation • Irving, TX, US
    [job_card.temporary]
    Candidate must be located in PST or CST.Shift time range 9 : 00am - 7 : 00pm PST).Potential for extension and temp to perm. ESCROW ASSISTANT WITH FOCUS ON REAL ESTATE PURCHASE / SALE TRANSACTIONS.Closing ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Seasonal Kitchen Assistant (Sur La Table)

    Seasonal Kitchen Assistant (Sur La Table)

    CSC Generation • Southlake, TX, US
    [job_card.full_time]
    With over 57 stores and the largest avocational cooking program in the US,.Whether the job entails interacting with our customers, driving digital growth, or providing vital behind-the-scenes suppo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Bookkeeper (Remote Position – Entry-Level or Experienced)

    Bookkeeper (Remote Position – Entry-Level or Experienced)

    GOLD GATE • Coppell, Texas
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Bookkeeper (Remote Position – Entry-Level or Experienced).Part-Time : $20–$28 per hour.Full-Time : $25–$35 per hour.We are seeking a reliable and detail-oriented Remote Bookkeeper t...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Car Wash Assistant Manager

    Car Wash Assistant Manager

    Wash Masters Waxahachie • Waxahachie, TX, US
    [job_card.full_time]
    First Step : Start by completing our Culture Index Survey : .This helps us understand how you’re naturally wired for success—takes just 10 minutes and you will not be considered without it...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Bookkeeper

    Bookkeeper

    US Main • Farmers Branch, TX, US
    [job_card.full_time]
    We're looking for a reliable and meticulous Bookkeeper to support daily accounting tasks, maintain financial records, and ensure smooth internal operations. This is an excellent opportunity for some...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    PM&R | Baylor Scott and White

    PM&R | Baylor Scott and White

    HealthEcareers - Client • Waxahachie, TX, USA
    [job_card.full_time]
    Baylor Scott & White Health is seeking a Board Certified / Board Eligible PM&R Physician to join an established PM&R group that is located in Waxahachie, Texas. This is an employed career opportunity ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Remote Staff / General Accountants - AI Trainer ($75-$100 per hour)

    Remote Staff / General Accountants - AI Trainer ($75-$100 per hour)

    Mercor • Euless, Texas, US
    [filters.remote]
    [job_card.temporary]
    Role Overview • • Mercor is partnering with a financial services firm to support a series of core accounting operations projects. We are looking for experienced accounting professionals to assist with...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]