Executive Administrative Assistant

If interested, please apply and email and we will send you a DISC link.

Director of Operations / Real Estate Coordinator / Executive Assistant

Location : Lafayette, CA (On-site, Monday–Friday, 9 AM–5 PM)

Employment Type : Full-time, Hourly

A highly successful real estate team in Lafayette, CA is seeking an experienced, tech-savvy Director of Operations / Real Estate Coordinator / Executive Assistant to support daily business operations, client service, marketing, and transaction coordination. This is a key role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and smooth workflow to a top-producing real estate group.

About the Role

This individual will serve as the operational backbone of the team—managing administrative functions, organizing communication, supporting marketing efforts, and ensuring real estate transactions move forward efficiently. The ideal candidate is detail-oriented, proactive, and confident managing multiple priorities.

Key Responsibilities

• Manage and prioritize high-volume email inboxes and daily communication.
• Coordinate marketing initiatives, open houses, client follow-ups, and listing activities.
• Oversee calendars, scheduling, task management, and team workflow.
• Utilize Monday.com for CRM tracking, project management, and daily operations.
• Prepare, organize, and execute real estate documents through DocuSign.
• Maintain an organized, professional office environment and support on-site operations.
• Act as the central point of contact for team members, contractors, and clients.
• Ensure all deliverables, deadlines, and transactions stay on track.

Qualifications

Schedule & Compensation