Part-time Database and Administration Specialist

Part-time Database and Administration Specialist

Join to apply for the Part-time Database and Administration Specialist role at Groves Learning Organization

The Database and Administration Specialist provides essential support to the Advancement Department of Groves Learning Organization (GLO) by managing the donor and alumni database, processing gifts, and ensuring accurate reporting.

Position Summary

The ideal candidate is detail-oriented, highly organized, and comfortable working in a collaborative, mission-driven environment.

Key Responsibilities :

• Maintain the integrity, accuracy, and security of the Advancement database (Blackbaud Raisers Edge)
• Process all gifts and pledges in a timely manner, generate gift receipts, and ensure compliance with IRS and school policies.
• Update constituent records with contact information, giving history, relationships, and other relevant data.
• Generate reports, mailing lists, and queries for fundraising, stewardship, events, and communications initiatives.

Administrative Support

Assist with the preparation of acknowledgment letters and stewardship materials.

Provide logistical and clerical support for Advancement events, meetings, and campaigns.

Support the Advancement team with scheduling, filing, correspondence, and budget tracking.

Serve as a point of contact for database-related questions within the department.

Collaboration

Work closely with the Director of Advancement and Advancement staff to support annual giving, campaigns, gala, and special initiatives.

Coordinate with the Accounting / Finance Department to ensure reconciliation of gifts and financial records.

Collaborate across departments to assist faculty, staff, and volunteers with advancement-related activities as needed.

Qualifications :

Associates degree or higher, or equivalent experience.

Experience with fundraising databases (Raisers Edge or similar) strongly preferred.

Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).

Excellent attention to detail, accuracy, and organizational skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Strong written and verbal communication skills.

Commitment to confidentiality, professionalism, and the schools mission.

Schedule & Compensation

Part-time position (approximately 1520 hours per week; some flexibility in scheduling).

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