Administrative Assistant

Job Description

Job Description

Benefits :

• Life Insurance
• Short Term Disability Insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Full-Time hourly position with benefits as follows : PTO, Health, Dental, Vision, Short-term disability and Life Insurance all available after 60 days; eligible for the 401k with % match after 1 Year.

Preferred Qualifications :

Outgoing and professional

Proficiency with MS Office (Word, Excel, Outlook)

Self-Starter with good organization and prioritization skills

Good written and verbal communication skills

Bi-lingual a plus but not required.

Below is a list of duties that you may be asked to perform but the position is considered flexible and duties can be vary as needed by the team.

General Admin Duties :

Greet guests & answer phones

Open & distribute mail

Scan receipts & light filing

Calendar Management for partners & admin

Meetings : run agenda, zoom set up, meals / refreshments, taking & distributing notes

Planning & coordinating & catering company events : happy hours, team building, holiday parties, and in person client meetings.

General office & breakroom tidiness

Office supplies orders, inventory & organization

Maintain Coffee Machine & supplies.

Weekly HEB order for employee kitchen & occasional Costco run.

Water office plants

Assist with coordinating office maintenance / repair services

Setup employee workstations & coordinate with IT support

Civil Support tasks :

Email management, online payments & receipts for COA permits

Assist in preparing reports & applications, downloading documents, and compiling checklist items.

Arranging delivery of documents : USPS Certified mail, courier orders, print services, hand delivery to Travis County Tax office and COA Permitting & Development Center.

Misc Errands & Partner Support :

Order lunches

Pickup / drop off dry cleaning

Amazon returns

Schedule vehicle maintenance

Other miscellaneous errands