Talent.com
Event Operations Coordinator
Event Operations CoordinatorSwoon Staffing • Oakland, CA, US
Event Operations Coordinator

Event Operations Coordinator

Swoon Staffing • Oakland, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

  • Pay Rate : $25 / h
  • Location : Oakland, CA (Hybrid)
  • Duration : 6 Months

Position Overview

We are seeking a highly organized and self-motivated Administrative & Event Operations Coordinator to support business operations and large-scale event planning. This role requires strong independent work skills, excellent communication, and the ability to manage multiple administrative and event-related tasks with accuracy and minimal supervision.

Top Qualifications

  • Experience planning large events (150+ attendees)
  • Proven ability to work independently with minimal direction
  • Excellent written and verbal communication skills
  • Strong organizational and task-management abilities

    • Key Responsibilities

  • Plan, coordinate, and support large-scale events, ensuring timelines, logistics, and deliverables are met
  • Create and maintain standard reports and ad hoc queries in Excel
  • Perform data entry and create transmittal documents with high accuracy
  • Manage various administrative tasks and special projects as assigned
  • Take detailed meeting notes and lead meetings when required
  • Maintain task lists, track progress, and take ownership of assigned activities
  • Navigate internal systems and intranet resources to independently find answers and resolve issues
  • Adhere to all company policies and procedures, with a strong focus on health and safety requirements
  • Handle verbal and written instructions from multiple stakeholders while maintaining quality and accuracy
  • Multi-task effectively in a fast-paced environment

    • Required Skills & Qualifications

  • High School Diploma
  • Experience planning and supporting large events
  • Strong organizational, time-management, and prioritization skills
  • Excellent professional email writing and communication skills
  • Ability to work independently after training and remain resourceful in problem-solving
  • Strong note-taking and documentation skills
  • Proficiency in Microsoft Office products :

    • Word

  • Excel
  • Access
  • Outlook

    • Company Description

  • Come get Swoon’d!!

    • \t

  • Swoon handles the staffing needs of over 80 Fortune 500 clients.

    • \t

  • We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.

    • \t

  • Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

    • Company Description

  • Come get Swoon’d!!\r\n\t
  • Swoon handles the staffing needs of over 80 Fortune 500 clients.\r\n\t
  • We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.\r\n\t
  • Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.
    • [job_alerts.create_a_job]

    Event Coordinator • Oakland, CA, US

    [internal_linking.similar_jobs]
    Workplace Experience & Events Coordinator - San Francisco, CA

    Workplace Experience & Events Coordinator - San Francisco, CA

    California Staffing • South San Francisco, CA, US
    [job_card.full_time]
    Workplace Experience & Events Coordinator.As a CBRE Workplace Experience Coordinator - Events, you'll be responsible for delivering a world-class customer service experience to employees and guests...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Marketing Events Coordinator

    Marketing Events Coordinator

    BCI Acrylic Independent Dealers • San Francisco, CA, United States
    [job_card.full_time]
    Bath Concepts Independent Dealers.We are looking for quality people to join our winning team.Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractiv...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Events Manager

    Events Manager

    Enable International • San Francisco, CA, United States
    [job_card.full_time]
    Managing pricing and rebates shouldn’t be a hassle.Enable’s intelligent platform is built for the speed of today’s market, eliminating disconnects between pricing strategy and rebate execution.We h...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Event Coordinator

    Event Coordinator

    TradeJobsWorkForce • 94111 San Francisco, CA, US
    [job_card.full_time]
    Identify the client’s requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.Manage all ev...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Community Outreach & Event Coordinator / Assoc.

    Community Outreach & Event Coordinator / Assoc.

    Kearns & West • San Francisco, CA, United States
    [job_card.part_time]
    Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and privat...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Venue Logistics Lead — Premier Event Operations

    Venue Logistics Lead — Premier Event Operations

    Nautilus International Holding Corporation • San Francisco, CA, United States
    [job_card.full_time]
    A leading event logistics company in San Francisco seeks a Venue Logistics Lead to ensure seamless event operations and coordination with clients and vendors. Candidates should have a minimum of 5 y...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Events Coordinator

    Events Coordinator

    University of California - Riverside • Oakland, CA, United States
    [job_card.full_time]
    The Events Coordinator performs a variety of duties to ensure quality delivery of services and a successful event outcome. This position is involved with planning, implementation, coordination and e...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Event Coordinator

    Event Coordinator

    Catholic Funeral & Cemetery Services • Orinda, CA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Queen of Heaven Cemetery & Funeral Center, Lafayette, CA • Must have Event Planning experience for large functions or Funeral Director License • The Event Coordinator s...[show_more]
    [last_updated.last_updated_30]
    Events & Operations Coordinator (4722C), Haas School of Business - 82690

    Events & Operations Coordinator (4722C), Haas School of Business - 82690

    InsideHigherEd • Berkeley, California, United States
    [job_card.full_time]
    Events & Operations Coordinator (4722C), Haas School of Business - 82690.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can th...[show_more]
    [last_updated.last_updated_30] • [promoted]
    event coordinator

    event coordinator

    Michaels • Alameda, CA, US
    [job_card.full_time] +1
    Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Hospitality Coordinator

    Hospitality Coordinator

    Exelixis • Alameda, CA, United States
    [job_card.full_time]
    Provide administrative & operations support to the Hospitality department including, but not limited to : customer service, coordinating departmental tasks, assist in the planning and execution of c...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Catering & Event Sales Coordinator

    Catering & Event Sales Coordinator

    BSR Group • San Francisco, California, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Awesome place to work, friendly co-workers, opportunity for growth! At Burma Superstar & B Star we have a passion for food and hospitality!. Job Title : Catering & Event Sales Coordinator.Wag...[show_more]
    [last_updated.last_updated_30]
    Event Coordinator

    Event Coordinator

    Pathways Personnel • Alameda, CA, US
    [job_card.full_time]
    Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being k...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Events Marketing Coordinator

    Events Marketing Coordinator

    Listen Labs • San Francisco, CA, US
    [job_card.full_time]
    Were looking for a scrappy, detail-driven Events Marketing Coordinator to help bring Listen Labs to life at conferences, trade shows, speaking engagements, and more. Events are one of our biggest gr...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Events & Operations Coordinator (4722C), Haas School of Business - #82690

    Events & Operations Coordinator (4722C), Haas School of Business - #82690

    University of California-Berkeley • Berkeley, CA, United States
    [job_card.full_time] +1
    At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special pla...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Marketing Events Coordinator

    Marketing Events Coordinator

    BCI Acrylic • Oakland, CA, US
    [job_card.full_time]
    Bath Concepts Independent Dealers, a leading brand in the acrylic bath remodeling industry, is looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across N...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Workplace Experience Coordinator - Events, San Francisco CA

    Workplace Experience Coordinator - Events, San Francisco CA

    San Francisco Staffing • San Francisco, CA, US
    [job_card.full_time]
    Workplace Experience Coordinator - Events.When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive.We are dyna...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Field Marketing Coordinator - Remote Events & Growth

    Field Marketing Coordinator - Remote Events & Growth

    DigitalOcean • San Francisco, CA, United States
    [filters.remote]
    [job_card.full_time]
    A leading cloud service provider in San Francisco is seeking a Field Marketing Associate to support event operations.In this entry-level role, you'll manage event logistics, coordinate with vendors...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]