Executive AssistantTrivium • West Palm Beach, FL, US
Executive Assistant
Trivium • West Palm Beach, FL, US
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[job_card.job_description]Comprehensive Calendar Management : Expertly manage a complex and demanding professional and personal calendar and schedule, including scheduling wellness and medical appointments. Inbox & Communications : Manage and triage Savannah’s email inbox and other communications with vendors and stakeholders, acting as a discreet and professional gatekeeper. Stakeholder & Vendor Coordination : Coordinate with external vendors, contractors, and industry contacts for professional collaborations, especially for modeling / photo shoot opportunities. Goal Implementation & Oversight : Directly oversee and ensure execution of quarterly and monthly personal goals across health / fitness, emotional well-being, personal growth, and home environment. Health & Wellness Coordination : Manage the principal’s health journey, including but not limited to scheduling bloodwork, DEXA scans, and coordinating with trainers and nutritionists. Meal Prep & Nutrition : Provide light, consistent meal preparation focused on macro / micro goals (e.g., preparing batch meals like chicken, quinoa, and salads). Travel & Logistics : Seamlessly manage all aspects of domestic and occasional international travel booking (commercial / private), including advance setup and arrival prep. Daily Errands & Household Operations : Run various personal errands (dry cleaning, post office / Amazon returns, car maintenance / body shop appointments) and manage light household tasks (e.g., coordinating laundry / folding, personal shopping, and groceries). Wardrobe & Aesthetics : Assist with wardrobe / styling coordination and personal shopping. 3-5+ years of experience in an Executive Assistant, Business Manager, or Operations role, ideally supporting a high-net-worth individual or C-level executive. Backgrounds in Business, Accounting / Finance, or Operations are highly preferred. Must be proficient with QuickBooks and other task management / email tools. Required Languages : English (Fluent). Nice-to-Have : Spanish (for practice). Ability to perform light cooking / meal prep focusing on nutrition (macros / micros). Proactive & Independent : You are a self-starter and a driver who figures things out with minimal support. If you don't know the answer, you Google it, not ask how to do it. Detail-Oriented & Methodical : Your organizational skills are impeccable, essential for managing complex schedules, budgets, and personal goals. Strategic / Big-Picture Thinker : You look beyond the immediate task, bringing new ideas and innovations to the table that enhance efficiency and output. Discreet & Loyal : You will handle highly sensitive personal and financial information and must operate with absolute confidentiality. Punctual & Responsible : You are habitually on time and hold yourself to a high standard of cleanliness and hygiene. Health & Wellness Aligned : You value your own health and well-being and are supportive of the principal's active fitness and nutrition journey. Presentable & Charismatic : You represent the principal well in all public and professional interactions. Salary Range : $60,000 - $75,000 Bonus Structure : Up to $5,000 performance-based annual bonus, depending on performance. Work Model : Full-Time, Fully Onsite at the Savannah's residence in Palm Beach, FL. Schedule : Standard hours 9 AM - 5 PM EST (must be available and responsive after hours as needed) Travel : All business travel expenses covered.
Executive Assistant : Run the Life, Achieve the Vision
đź“Ť Palm Beach Florida (On-Site Position)
💼 Full-Time | 1099 Contractor | $65,000–$75,000 / year | End of Year bonuses based on performance
We are seeking an exceptionally proactive, highly organized, and business-savvy Executive Assistant to serve as the right-hand partner to Savannah Lee. This is a critical role that will manage all aspects of Savannah's personal life and operational support for her growing professional portfolio, allowing her to focus on achieving ambitious business and personal goals.
About Savannah Lee
Savannah Lee is an Ambitious, Optimistic, and Visionary leader and entrepreneur with a dynamic and rapidly growing professional portfolio.
Her current ventures include a marketing agency and modeling agencies. Demonstrating her commitment to purpose-driven impact, she also has plans for establishing a non-profit organization. Her life is run like a high-performing business, and she requires an operator to manage the daily, weekly, and quarterly "life goals" with the same rigor she applies to her companies, allowing her to focus on achieving ambitious business and personal goals, including the establishment of the non-profit.
The Role
The Executive Assistant will be the primary organizer and operator for Savannah Lee's personal, financial, and logistical life. This individual will manage a complex, goal-oriented personal roadmap, handling everything from strategic financial oversight and business administration to health and wellness coordination and daily errands. You are not just an assistant; you are the Chief Operating Officer of her life.
Key Responsibilities
Operational & Business Administration
- Business Entity Management : Oversee the administrative tasks for establishing new business entities, including filing for LLCs, Trusts (e.g., in Wyoming), and a 501(c) non-profit organization.
- Financial Oversight & Budgeting : Manage personal and business budgeting, utilize QuickBooks for bookkeeping, and handle expense reporting and reimbursements.
- Project Tracking : Implement and maintain project management systems to track progress on all goals (personal and professional) and hold Savannah accountable to her objectives.
Executive & Communications Support
Personal & Lifestyle Management
Requirements
What Success Looks Like in a Year
In this role, you will successfully partner with Savannah to execute her full 2026 Yearly Goals Roadmap across all personal and professional areas. You will act as a “2.0 version” of Savannah, anticipating her needs and completing tasks with such efficiency that she can’t imagine life without you, paving the way for a potential long-term partnership. You will also be prepared to travel one to two times per month for business events and trips, handling all logistics and on-site preparations.
Qualifications & Experience
Key Traits
Benefits
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