Facilities Administrator

Responsibilities

• Serve as the first point of contact for all facility-related customer support inquiries, including maintenance requests, space allocation, and office moves.
• Coordinate with maintenance staff and external contractors to schedule repairs and ensure timely completion of work.
• Manage the facilities helpdesk system, logging requests, tracking progress, and providing regular updates to employees.
• Assist in the implementation and administration of facility policies and procedures to ensure compliance with health and safety standards.
• Set up new locations in ServiceChannel platform
• Conduct ServiceChannel expectation training for internal and external customers, creating and coordinating training documentation and sessions.
• Manage and dispatch EDI error reports and collaborate with the Finance Team to load GL Codes for new trades.
• Liaise with vendors and service providers to negotiate contracts, maintain relationships, and ensure quality service delivery.
• Maintain accurate records of facility operations, including inventory management, service contracts, and warranty information.
• Provide administrative support for the Facilities Management team, including budget tracking, invoice processing, and reporting.
• Collaborate with cross-functional teams to support company-wide initiatives and projects that involve facility resources or changes.

Skills and Qualifications :