Administrative Assistant

Job Category

Admin / Secretary

Location

Los Angeles, CA

Salary Range

$50,000.00 - $62,000.00

Responsibilities

• Greet visitors and provide general support to visitors
• Mailing, filing, going on errand
• Answering phones and taking messages and / or routing calls to correct personnel.
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Perform basic word processing, make photocopies, and change paper and toner cartridges on printers and copier
• Maintain the office condition and arrange necessary repairs
• Maintain office policies as necessary
• Oder and obtain quotation
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Provide accounting information the third party
• Input of information into various computer applications,
• Assist in managing contract with vendors, service providers and landlord
• Assist in managing office G&A budget, ensure accurate and timely reporting
• Assist in the onboarding process for new hires
• Liaise with facility management vendors, including cleaning, catering and security services
• Assist in liaising with parent company in Tokyo
• Assist plan in-house or off-site activities, like parties, celebrations and conferences
• Translation from Japanese to English or from English to Japanese
• Any report as required.
• Other general office duties as required

Requirements and Skills