Accounts Payable Coordinator

Summary of Duties

Responsible for processing accounts payable to include collecting and compiling invoices, packing slips, purchase orders, payment requests and other documentation necessary to properly process and document accounts payable transactions.

Essential Job Functions

• Collects and compiles invoices, packing slips, purchase orders, payment requests and other documentation necessary to properly process and document accounts payable transactions
• Matches and prepares invoices and related documentation for input into accounts payable system
• Inputs data into accounts payable system
• Prepares and distributes accounts payable disbursements, ensuring payments are made within terms formally agreed upon with vendor
• Prepares accounts payables aging reports with each bi-weekly check run and analyzes for open invoices aged beyond terms
• Files or electronically retains check stubs, paid invoices and supporting documentation
• Responds to vendor inquiries regarding payment of invoices
• Reconciles vendor statements to accounts payable records and works with vendor to rectify any discrepancies
• Prepares tax exemptions certificates and distributes to vendors as needed. Maintains a record of certificates sent to vendors
• Performs various routine clerical duties including word processing, answering phones, filing, photocopying, sorting and distributing mail
• Performs other job related duties as requested

Education

High School education required. Relevant college degree preferred.

Experience

Minimum of two years accounts payable or relevant experience required.