Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.

Responsibilities :

Manage daily calendars, scheduling appointments and meetings with efficiency.

Handle expense reports, ensuring accuracy and timely submission.

Coordinate travel arrangements, including booking flights, accommodations, and transportation.

Perform general office duties such as filing, scanning, and data entry to maintain organized records.

Answer inbound calls and provide attentive receptionist support.

Assist with administrative tasks to support team operations and goals.

Maintain clear and accurate documentation for office processes and correspondence.

Collaborate with team members to ensure smooth office operations.

Requirements :

Minimum of 2 years of experience in administrative support or a related role.

Proficiency in both English and Spanish, with strong communication skills.

Strong organizational abilities and attention to detail.

Ability to manage calendars and coordinate schedules effectively.

Experience handling expense reports and travel arrangements.

Proficiency in office software and data entry systems.

Excellent phone etiquette and customer service skills.

Adaptability and willingness to take on various office tasks as needed.