Business Operations Manager

Job Summary

This position will provide operational, financial, human resources, and management support for the Office of the President. The position will also serve as a liaison within the various University colleges and departments, including external partners. In addition, will be relied on to provide accurate data and assist in the execution of various short, medium, and long-term projects, including events as deemed necessary for the Office of the President.

This position reports directly to the Vice President, Chief of Staff. Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to work collaboratively and cooperatively with diverse units and personalities within the College and across the University.
• Ability to maintain strict confidentiality, work in a fast-paced environment, and handle detail-orientated assignments.
• Excellent computer skills; MS Word, Excel, PowerPoint, Outlook, Banner, and Self-Service
• Organizational skills necessary to prioritize workload to meet long and short-term deadlines
• Flexibility in job assignments to meet departmental priorities and emerging or unplanned initiatives
• Ability to handle detail-oriented assignments with accuracy and consistency, with minimal supervision.
• Ability to travel to the WesternU Oregon campus as needed for events for the Office of the President.
• Excellent oral and written communications skills. Ability to interact effectively with administration, faculty, staff, and students is a top priority.
• Advanced mathematical skills, including the ability to design and manage complex excel spreadsheets

Required Qualifications

• Education: Bachelors degree in Business Administration, Accounting, Finance, Organizational Management or related field required.
• Experience: 2-4 years experience in supporting business operations, preferably in an academic environment

Preferred Qualifications Essential Job Duties Key Responsabilities Assists the Vice President and Chief of Staff as the financial administrator in developing and monitoring budgets for the Office of the President, including generating payment requisitions, purchase orders, budget & cash transfers, record keeping, credit card expense reports, statement reconciliation, and invoices.

Work collaboratively with the Vice President, Chief of Staff and Project Manager on the development of budget and financial projections, proposals, and reports. Prepare quarterly reports on budget accounts and resolve budget operation issues. Assist and prepare budget and financial reports for restricted and unrestricted designated funds, prepare preliminary analyses, and give recommendations. Key Responsabilities Administrator for PeopleAdmin, in conjunction with the Vice President and Chief of Staff, generates actions for human resources and the budget office, and oversees the hiring process.

Support the Office of the President by managing personnel-related items, including but not limited to drafting of position descriptions, organizing and facilitating the recruitment process for vacant positions, handling PeopleAdmin requests and processes that require initiation and input from the Office of the President, assist with staffing issues, and prepare and maintain all human resources paperwork for on all Office of the President actions and act as the primary contact with the Office of Human Resources. Key Responsabilities Assists the Project Manager and Vice President in the Office of the President in planning and preparing for high-level ad hoc meetings and provides facilitation support, as needed, to University-wide committees as assigned by the President.

Duties include coordinating and executing pre-meeting arrangements, creating meeting agendas, tracking meeting follow-up items for the President, and recording and preparing meeting minutes. Duties may also include event planning, coordination with the Special Events Team, Commencement Team, and monitoring financial planning for events. Key Responsabilities Serves as member of University Committees on behalf of the Office of the President. Provide support, as directed, to all work groups and committees that are led or appointed by the WesternU President. Key Responsabilities Performs other duties as assigned by the President. Posting Details Continued Work Schedule Monday through Friday, 8 AM-5 PM, nights and weekends as necessary. Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

•Our faculty, staff, and administrators are 100% focused on student success.

•Our University culture creates the context for a nurturing and supportive environment.

•Faculty, staff, and students can expect to make deep, personal relationships within the University community.

•As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

•WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

•We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale Minimum $75,000.00 Maximum $95,000.00