Talent.com
Mail Administrator
Mail AdministratorEnvoy • Chicago, IL, United States
[error_messages.no_longer_accepting]
Mail Administrator

Mail Administrator

Envoy • Chicago, IL, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [job_card.permanent]
[job_card.job_description]

Envoy Global is a proven innovator in the global immigration space. Our mission combines our industry-leading tech platform with holistic service to streamline, simplify and expedite the immigration process for employers and individuals.

As a member of the Operations team, our Mail Administrators are responsible for providing clerical support to Envoy's affiliate law firms to help in the processing of immigration and non-immigrant visas. Those with a genuine interest in immigration law and global immigration matters and technology are encouraged to apply!

This role is a full time permanent position and it is 100% working in the office located in Chicago, IL.

As our Mail Administrator you will be required to :

  • Receive, sort and process incoming mail, including scanning, filing, and uploading confidential documents into internal systems and leveraging process automation tools, as well as physically distributing mail within the office
  • Maintain organized records of mail logs, leveraging process automation
  • Assist in processing e-mail received by the government in addition to physical mail, which includes properly routing the email and / or taking action on certain administrative matters
  • Handle sensitive immigration-related documents with discretion and in compliance with privacy and data protection policies
  • Follow established protocols for secure document storage and disposal
  • Coordinate with Operations, Legal, and Affiliate teams to ensure smooth mail flow and accurate routing of case-related materials (this includes, but is not limited to, handling signature process)
  • Identify opportunities for process improvement and report suggestions to supervisors to enhance mailroom efficiency
  • Monitor and restock mailing supplies, including envelopes, labels, and postage
  • Utilize AI-powered tools and robotic process automation (RPA) to streamline workflows and improve operational efficiency
  • Coordinate manual checks in office for notices (such as Receipt or Approval Notices) as requested
  • Calling FedEx / UPS as needed for lost or misdelivered packages

To apply for this role, you should possess the following skills, experience and qualifications :

  • High school diploma or equivalent required
  • Minimum 1+ years of work and / or internship experience; prior mailroom or administrative experience preferred
  • Demonstrated experience of adapting to evolving priorities
  • Experience with confidential and time-sensitive information
  • Basic proficiency with office technology (MS Office Suite) and document management systems
  • Fluent in English language
  • Must be available to be in the office 5 days per week
  • Excellent organizational skills with the ability to efficiently multi-task and prioritize to meet strict deadlines
  • Ability to empathize and perceive matters from the perspective of clients, foreign nationals, and work colleagues
  • Comfortable working in a fast-paced, high-volume environment
  • Strong written & verbal communication skills and excellent use of the English language
  • Strong attention to detail with a genuine desire to produce prompt and accurate work
  • Team focused and strong work ethic
  • Ability to handle confidential information with integrity

    • This role is a full time permanent position and it is 100% working in the office located in Chicago, IL.

    Hourly Rate : $20.00 per hour (if overtime is requested, overtime rates apply)

    To Apply, please upload your application following the link provided. We look forward hearing from you!

    Notice at Collection for California Applicants : http : / / www.envoyglobal.com / notice-at-collection-for-ca-applicants

    #LI-Onsite

    [job_alerts.create_a_job]

    Mail Administrator • Chicago, IL, United States

    [internal_linking.similar_jobs]
    Operations Administrator

    Operations Administrator

    Whitridge Associates • Chicago, IL, US
    [job_card.full_time]
    We are hiring an Administrative Operations Analyst / Operations Administrator for a contract role supporting one of our clients. This position supports a team that is balancing project-based initiativ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Office Administrator

    Office Administrator

    Argonne National Laboratory • Posen, IL, US
    [job_card.full_time]
    User Program Office Administrator.The Photon Sciences Division / Advanced Photon Source (APS) at Argonne National Laboratory has an opening for a User Program Office Administrator.The Department of E...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Postal Mail Processor

    Postal Mail Processor

    Postal Jobs Source • Chicago, IL, US
    [job_card.full_time] +1
    NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY.The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nea...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Administrator

    Office Administrator

    Russian School of Math • Chicago, IL, US
    [job_card.part_time]
    RSM's unique approach develops critical thinking and has built excellence in math since 1997.Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ra...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Portfolio Management & Construction Loan Administrator

    Portfolio Management & Construction Loan Administrator

    Windsor Advantage • Chicago, IL, United States
    [job_card.full_time]
    Maryland, serving our communities since 1999.We offer commercial and consumer banking services to clients in the DC metro area, alongside two nation-wide lending brands. Capital Bank Home Loans and...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Postal Mail Processor

    Postal Mail Processor

    Postal Source • Chicago, IL, US
    [job_card.full_time] +1
    NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY.The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nea...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Postal Mail Processor

    Postal Mail Processor

    The Postal Service • Chicago, IL, US
    [job_card.full_time] +1
    NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY.The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nea...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Practice Administrator

    Practice Administrator

    Rising Tide Dental • South Holland, IL, USA
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Well-established practice in south suburbs of Chicago is seeking an experienced.Practice Administrator / Office Manager.This role is critical to ensuring operational efficiency, regulatory complian...[show_more]
    [last_updated.last_updated_variable_days]
    GCM Client Administrator II - CLO

    GCM Client Administrator II - CLO

    Delaware Staffing • Chicago, IL, US
    [job_card.full_time]
    Loan Administration Team Member.As part of the Loan Market Solutions Division, the CLO & Loan Administration team provides trustee & custodian services to sophisticated loan asset managers.Wilmingt...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Administrator

    Office Administrator

    IICRC • Chicago, IL, US
    [job_card.full_time]
    Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Project Administrator (Construction)

    Project Administrator (Construction)

    Corporate Resources of Illinois • Chicago, IL, United States
    [job_card.full_time]
    Project Admin (Construction) - Chicago, IL.As one of the nation's leading electric transmission line construction companies, we have been involved in some of the most challenging and recognizable e...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    CRM Administrator

    CRM Administrator

    Concordia University, Chicago • River Forest, IL, USA
    [job_card.full_time]
    [filters_job_card.quick_apply]
    This position leads enrollment management operations strategies and is responsible for executing a detailed project plan for the implementation, continuous development, and upgrades for Slate (by T...[show_more]
    [last_updated.last_updated_30]
    Timesheet Administrator

    Timesheet Administrator

    Skidmore, Owings & Merrill • Chicago, IL, US
    [job_card.full_time]
    At SOM, we are a collective committed to shaping a better future for our clients, communities and planet.We aspire to create the most sustainable, impactful work through creative, interdisciplinary...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Project Administrator (Construction)

    Project Administrator (Construction)

    Novak Construction • Chicago, IL, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Chicago, IL (Onsite) Schedule : Monday–Friday, 8 : 00 AM – 5 : 00 PM About Novak Construction Founded in 1980 and headquartered in Chicago, Novak Construction is a premier national general ...[show_more]
    [last_updated.last_updated_variable_days]
    HubSpot Administrator

    HubSpot Administrator

    VirtualVocations • Chicago, Illinois, United States
    [job_card.part_time]
    A company is looking for a HubSpot Administrator (Contract) to support their RevOps function on a part-time, ongoing basis. Key Responsibilities Build and maintain HubSpot workflows for marketing ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Applications Administrator - Full Time

    Applications Administrator - Full Time

    Bally's Corporation • Chicago, IL, United States
    [job_card.full_time]
    Bally's Corporation is one of the world's leading entertainment companies, with millions of players across digital gaming platforms and traditional casino venues. Recognized for our innovation, ener...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator

    Office Administrator

    Caliber Collision Repair Services • Skokie, IL, US
    [job_card.full_time]
    Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates w...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Construction Project Administrator

    Construction Project Administrator

    T5 Data Centers • Chicago, IL, US
    [job_card.full_time]
    Construction Project Administrator.The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team.Coordinate with pr...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]