Finance Coordinator

This position requires working in the Indianapolis office at least three days per week, with the potential for additional in-office days as needed.

The Finance Coordinator supports the Finance Department by performing a variety of accounting and administrative tasks related to accounts receivable, cash receipts, credit card processing, collections, and customer service. This role serves Kiwanis International and its affiliated organizations, including Circle K International, Key Club International, Builders Club, Aktion Club, and K-Kids. The Finance Coordinator also provides administrative support to the Finance Department Leadership Team (FDLT) and other team members as needed.

ESSENTIAL FUNCTIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Process receivable payments, generate invoices / statements, and make bank deposits.
• Communicate with clubs via phone and email regarding financial matters.
• Print and review bank reports and reconcile fiscal agent reports.
• Process payments for new clubs and members, including foreign currency transactions.
• Handle daily credit card processing and reconciliation.
• Manage club refunds, adjustments, and membership data entry.
• Assist with banking relationships, including documentation for account changes and transfers.
• Serve as backup administrator for the corporate card program.
• Support Accounts Payable functions and assist with dues billing processes.
• Prepare documents for board and finance-related meetings.
• Coordinate Foreign Bank Account Reports (FBAR) with external auditors.
• Coordinate district dues payments and communicate collections to districts.
• Provide guidance on IRS group exemption status and annual tax filings.
• Provide guidance and complying financial and tax information for districts in good standing reporting.
• Assist with annual audit preparation and organizational tax filings.
• Maintain financial records (paper and electronic) and ensure confidentiality.
• Provide customer service to clubs and members regarding financial transactions.
• Oversee corporate card management, including renewals and cancellations.
• Complete correspondence and questionnaires assigned.
• Perform other duties as assigned, trained for, and qualified to do.

Educational requirements :

Experiential requirements :

Skills and Abilities

Working Conditions and Physical requirements

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